Administrative Assistant

Job Overview

We are looking for a reliable, detail\-oriented Admin Assistant to join our team at a busy property maintenance company. This role supports day\-to\-day office functions and ensures efficient coordination between our technicians, vendors, and tenants. The ideal candidate is highly organized, has excellent communication skills, and thrives in a fast\-paced environment.

Responsibilities:

• Enter and track employee hours worked on various projects for payroll and billing
• Communicate with vendors and suppliers to order appliances and materials and manage delivery timelines
• Maintain accurate time and material records for invoicing purposes
• Review, approve, and track vendor invoices and company credit card charges
• Answer phones and respond to email requests for maintenance work orders
• Provide excellent customer service to tenants, property caretakers and vendors
• Order office and shop supplies
• Assist with general office administrative tasks as needed
• Maintain excel spreadsheets for current building projects

Qualifications:

• Strong data entry and recordkeeping skills with a high level of accuracy
• Excellent verbal and written communication skills
• Ability to multitask, prioritize work, and meet deadlines
• Proficient in Microsoft Office (Excel, Outlook, Word) and general office software
• Strong customer service mindset and professional demeanor

Benefits:

• Health insurance
• Dental insurance
• Life insurance
• 401(k) plan
• Paid time off (PTO)

Job Type: Full\-time

Pay: $22\.00 \- $24\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Language:

• English (Required)

Ability to Commute:

• New Ipswich, NH 03071 (Required)

Work Location: In person