Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and administrative support while contributing to a positive workplace culture.

Responsibilities

• This is a flexible position on an as needed ,basis rather than a weekly paid position
• Mailing letters to prospective clients
• Return calls with proper phone etiquette and take detailed messages when necessary.
• Manage calendar appointments, schedule meetings, and coordinate events using tools like Microsoft Office and Google Workspace. Must be familiar with mail merging documents and labels.
• Perform data entry as needed and ensure accurate record\-keeping for all administrative documents.
• Assist with bookkeeping duties as needed using QuickBooks or similar software, including expense tracking.
• Proofread correspondence, reports, and other documents to ensure clarity and accuracy before distribution.Skills
• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Familiarity with data entry and general office management practices.
• Bilingual abilities are highly valued for effective communication with diverse clients and team members, but not necessary.
• Strong customer service skills with the ability to handle inquiries professionally via phone or in person.
• Knowledge of bookkeeping software such as QuickBooks and basic bookkeeping principles is desirable. Join us in a role that combines energy, organization, and service excellence! We’re dedicated to fostering a supportive environment where your administrative talents can shine while helping our organization run seamlessly every day.

Pay: From $20\.00 per hour

Experience:

• Clerical: 1 year (Required)

Work Location: Hybrid remote in Princeton, NJ 08540