Job Summary
We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! In this vital role, you will provide comprehensive administrative support to Managing Partner, ensuring smooth daily operations and efficient event coordination. Your energetic approach and attention to detail will help foster a productive work environment, allowing leadership to focus on strategic initiatives. This position offers an exciting opportunity to showcase your office management expertise, multitasking skills, and proactive problem\-solving abilities in a fast\-paced setting.
Duties
- Manage calendars using Google Workspace, scheduling meetings, appointments.
- Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and professionalism.
- Handle bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic data entry to support financial recordkeeping.
- Oversee office management duties such as filing systems, front desk operations, supply inventory management, and maintaining a professional office environment.
- Support executive team with personal assistance needs when required, including confidential tasks and personal scheduling.
- Utilize Office experience tools like Microsoft Office Suite (Word, Excel) and Google Workspace for document creation and data management.
- Manage restaurant software such as Toast, Imenu Pro and the Wedding Wire
- Use DocuSign for electronic signatures on contracts and important documents to streamline approval processes.
Pay: $17\.00 \- $20\.00 per hour
Work Location: Hybrid remote in Pittsburgh, PA 15222