Paralegal I

Job Description

Responsible for managing firm phone calls, managing client files, calendaring, billing, and supporting Attorneys in the practice of Family Law and Criminal Defense.

Required Knowledge of and experience: CLIO, VOIP, LawPay, Microsoft Office Suite, ProDoc and Virtual Scanning is a plus but not required.

Hours:

Regular 40 hour Work week \- Mon\-Thursday 8am\-6pm (1 hour for lunch 12\-1pm); Friday 8am\-12pm

Overtime \- Upon request and typically served on Fridays 1pm\-5pm

Job Description:

• Identify most efficient and effective manner to complete tasks
• A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.
• Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.
• Assist in the preparation of exhibits for motions, depositions, mediation, and trial.
• Prepare and coordinate efilings, if needed
• Ensure that documents are saved and filed into the appropriate workspaces/folders in Clio Case Management System, DropBox Business and Office.com
• Maintain updated correspondence and pleadings files.
• Maintain a master list for each file and update the list as new files or matters are opened.
• Maintain a master physical file location list.
• Make travel arrangements.
• Handle incoming and outgoing mail, faxes and scan documents.
• Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.
• Maintain Outlook contacts for each attorney as appropriate.
• Open files, close files and assist with conflicts checks.
• Check Time Entries Daily in Clio for all Staff and Independent Contractors
• Maintain a good working rapport with clients which requires discretion and judgment.
• Regular and predictable attendance is an essential function of the job.

Education and Experience Required:

Minimum of a high school diploma or GED is required. A four\-year college degree and certificate in paralegal studies is preferred. Significant prior experience may be substituted for a combination of the educational requirements.

Priority will be given to any applicant with experience in legal billing, ecf/pacer filing, efiling, and specific knowledge in Federal Law, Family Law and Criminal Law.

Pay determined on payband scale:

Paralegal 1 (least experienced) to Paralegal 5 (most experienced)

Pay bands based on combination of professional experience and education.

Qualifications and Skills Required:

• Strong knowledge of and ability to apply office software applications including ProDoc, Clio, LawPay, Evoice, OneDrive, Word, Excel, PowerPoint, Outlook, ECF/Pacer, Efiling, and PDF.
• Working knowledge of legal practices, terminology, documents and court procedures.
• Working knowledge of the firm’s litigation and transactional support tools.
• Ability to interact and communicate effectively in a business environment.
• Flexible, solutions\-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources
• Excellent spelling, grammar, proofreading, transcription and general clerical skills.
• Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.
• Ability to operate standard office equipment, including personal computer, copier, multi\-function printers, facsimile, and telephone.

Performance Measures:

Will be evaluated by the attorneys in the work group and the Office Manager based upon, but not limited, to the following performance criteria:

• Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work.
• Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail.
• Dependability and cooperation with attorneys, clients and other support staff.
• Adherence to office policies and procedures.
• Professionalism and ability to communicate effectively and handle multiple priorities.

Questions to be asked:

• Why do you want this job?
• How will you make our team better?
• What do you want to gain from this employment?
• Rank the following in importance 1\-6: Experience, Team, Money, Purpose, Time, Family, Employment
• Why do you want to be a paralegal?
• What motivates you?
• How do you feel about law?
• How do you feel about small business?
• What is the most difficult situation you have had to overcome?
• How did you overcome that difficult situation?
• What did you learn from that difficult situation
• How many years of paralegal experience do you have?
• What is the highest level of education you have completed?
• Do you have the following license or certification: Paralegal Certificate?
• Do you speak Spanish?
• Are you willing to undergo a background check, in accordance with local law/regulations?
• Job Type: Full\-time

Job Type: Full\-time

Pay: $15\.00 \- $20\.00 per hour

Benefits:

• 401(k) matching
• AD\&D insurance
• Dental insurance
• Health savings account
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Retirement plan
• Travel reimbursement
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Paralegal: 3 years (Required)

Location:

• San Antonio, TX 78209 (Preferred)

Ability to Commute:

• San Antonio, TX 78209 (Required)

Work Location: In person