About us
29 Hours (must be able to work all listed hours below, in person)
Mondays 8am\-5pm
Tuesday through thursdays 4pm\-8pm
Saturdays 9am\-6pm
Advanced Counseling of Bozeman is a small business in Bozeman, MT. We are professional, agile and woman owned and led.
Our work environment includes:
- Modern office setting
- Growth opportunities
- Wellness programs
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
- Bozeman, MT 59718 (Preferred)
- Bozeman, MT 59718: Relocate before starting work (Preferred)
\\Administrative Assistant\\
Requirements:
\-High levels of empathy
\-Social Justice minded/oriented
\-Strong interest in improving mental health
\-Reliable
\-Looking for a long term position/a place to call your home
\\Job Summary:\\
Executive Assistant/Administrative Assistant. We are a leading company in the industry, dedicated to improving mental health in our community and with our clients.
\\Responsibilities:\\
50\-70% of the job is scheduling new clients
\- Provide high\-level administrative support to psychotherapists, including managing calendars, scheduling meetings, making copies and making training and travel arrangements.
\- Call back prospective clients, schedule them, and provide excellent customer service.
\- Assist in preparing reports, presentations, and correspondence for meetings.
\- Maintain organized filing systems, both physical and digital, to ensure efficient document management.
\- Coordinate and oversee special projects as assigned by the owner and other staff.
\- Handle incoming and outgoing communications.
\- Perform general office tasks such as data entry, proofreading documents, and front desk duties, office cleaning.
\\Skills:\\
\-Extreme attention to detail with the ability to manage multiple tracking systems at a time.
\-Knowledge of HIPAA and the importance of confidentiality and discretion
\- Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
\- Strong organizational skills with the ability to prioritize tasks effectively.
\-Humility: the ability to role switch from aiding clients to helping clinical staff with their day to day needs
\- Excellent communication skills, both written and verbal.
\- Experience in project coordination and multitasking.
\- Customer service\-oriented with a professional, friendly and welcoming demeanor.
\\Preferred Skills/Experience:\\
\- Previous experience as an executive assistant, admin assistant, or in a similar role.
\- Knowledge of proofreading techniques and attention to detail.
\- Ability to handle sensitive information with confidentiality.
\- Experience with data entry and maintaining databases.
At Advanced Counseling of Bozeman, we offer a competitive salary commensurate with experience. Our benefits package includes health insurance for those working over 20 hours per week paid at 50% by the company, dental and vision insurance paid at 100% by the company, PTO and a supportive work environment.
Advanced Counseling of Bozeman is an equal opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Job Type: Full\-time
Pay: $24\.00 \- $28\.00 per hour
Benefits:
Ability to Commute:
Ability to Relocate:
Work Location: In person