Accounts Payable Specialist & Admin Assistant

Accounts Payable

Little Rock, AR

The Accounts Payable Expense Specialist and Administrative Assistant plays a crucial role in ensuring the accuracy and efficiency of the company's financial operations. Their primary responsibility is to oversee the monthly processing of purchasing card statements, ensuring adherence to company policies and financial regulations. They are tasked with processing expense invoices and executing journal entries to accurately reflect financial transactions in the company's records. Additionally, the Accounts Payable Expense Specialist may be assigned other AP\-related responsibilities as directed by management.

ROLES \& RESPONSIBILITIES

• Facilitate the monthly processing of purchasing card statements to ensure timely and accurate financial reporting.
• Verify that all purchasing card statements are processed on a monthly basis.
• Ensure meticulous uploading of receipts, cross\-referencing each with the corresponding statement to ensure accuracy.
• Conduct thorough reviews of statements to identify any charges that deviate from company policy, promptly escalating issues to management for resolution.
• Confirm approval from designated personnel for each statement processed.
• Enter expense invoices into Dillard's financial system and manage the payment process efficiently.
• Execute journal entries to accurately record expenses in our financial system, contributing to the integrity and transparency of our financial reporting
• Utilize proprietary systems effectively to manage accounts payable processes.
• Collaborate with internal teams to identify process improvements and streamline accounts payable operations.
• Assist in other accounts payable tasks and projects as assigned by management.
• Provide day\-to\-day administrative support to the Accounts Payable team and departmental leadership.
• Ensure compliance with company policies and procedures related to accounts payable processes.

REQUIRED SKILLS

• High school diploma or equivalent required; Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 1–2 years of experience in accounts payable, administrative support, or a related role.
• Familiarity with financial systems and administrative practices preferred.

MINIMUM YEARS OF EXPERIENCE

• 2 Years

DESIRED SKILLS

• Understanding of basic accounting principles and practices, including familiarity with accounts payable processes.
• Proficiency in Microsoft Office Suite (Excel, Word) and Gmail, with the ability to navigate and utilize these tools effectively.
• Proficiency in using proprietary systems to manage accounts payable tasks efficiently.
• Strong attention to detail and accuracy in data entry, ensuring the integrity of financial records.
• Effective time management skills, with the ability to prioritize tasks and meet deadlines in a fast\-paced environment.
• Collaborative mindset and strong problem\-solving skills enable effective teamwork and complex issue resolution.
• Adaptability to new systems and processes, with a willingness to learn and apply new skills as needed.
• Ability to work independently with minimal supervision, demonstrating self\-motivation and initiative in completing tasks accurately and efficiently.

About Us

Dillard's was founded by William T. Dillard in 1938 in Nashville, Arkansas with an $8,000 investment in a hometown department store. Today, Dillard's, Inc. ranks among the nation's largest fashion retailers – operating 250 Dillard's locations and 32 clearance centers spanning 29 states and an Internet store at www.dillards.com. The company focuses on delivering style, quality and value to its customers by offering premium fashion apparel, beauty and home collections from both national and exclusive brand sources. Dillard's complements this curated merchandise assortment with exceptional, client\-focused customer care.