BACK OFFICE STAFF

Overview

We are seeking a proactive and detail\-oriented Back Office Staff member to join our dynamic team. In this vital role, you will support daily administrative operations, ensure smooth office management, and provide exceptional customer service. Your organizational skills and office experience will help maintain an efficient work environment, allowing our team to focus on delivering outstanding results. This paid position offers an excellent opportunity for individuals with strong clerical and computer skills to grow within a professional setting.

Responsibilities

• Manage front desk duties, including greeting visitors and directing calls using multi\-line phone systems with professionalism and courtesy
• Handle data entry tasks accurately using software such as QuickBooks, Microsoft Office, and Google Workspace
• Maintain organized filing systems and ensure proper documentation of all records
• Support bookkeeping activities, including invoicing, expense tracking, and basic financial record keeping
• Assist with calendar management and scheduling appointments or meetings for staff members
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette
• Perform general office management tasks such as photocopying, proofreading documents, and maintaining office supplies

Skills

• Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and Google Workspace tools
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced environment
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Previous office or clerical experience, including data entry and filing
• Knowledge of front desk operations and multi\-line phone systems
• Demonstrated customer service skills with a friendly and professional demeanor
• Strong time management skills with the ability to prioritize tasks effectively
• Basic bookkeeping knowledge and experience with office management software is preferred
• Attention to detail for proofreading documents and maintaining accurate records

Join us as a Back Office Staff member to be a key part of a vibrant team dedicated to operational excellence. Your expertise will help streamline our administrative processes while providing top\-tier support to colleagues and clients alike. We value energetic professionals who are eager to contribute their skills in a collaborative environment!

Pay: $19\.00 \- $20\.00 per hour

Benefits:

• Health insurance
• Paid time off

Language:

• English, Spanish (Required)

License/Certification:

• Certified Medical Assistant (Required)

Location:

• Pasadena, CA 91107 (Preferred)

Ability to Commute:

• Pasadena, CA 91107 (Preferred)

Work Location: In person