Data Entry Administrator

Job Description

Print Boston is your LOCAL print and mail house. We are proud to be the trusted supplier of printing and promotional items to many businesses. Print Boston is known for quality, customer service and expertise. We work together from inception to completion while meeting client’s budget and deadlines.

We are seeking a detail\-oriented Data Entry Administrator to support our print production and administrative operations. This role is responsible for accurately entering, updating, and managing job orders, customer information, and production data to ensure smooth workflow from order intake to final delivery.

Key Responsibilities

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• Enter and maintain customer orders, print specifications, and job details into company systems

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• Verify data accuracy by comparing order forms, emails, and design files before processing

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• Input information such as:

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• Print quantities, sizes, materials, and finishes

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• Customer contact and billing details

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• Delivery timelines and special instructions

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• Update job statuses and track progress through prepress, printing, and finishing stages

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• Coordinate with production, design, and customer service teams to resolve missing or incorrect data

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• Process invoices, purchase orders, and shipping documentation

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• Scan, organize, and file physical and digital documents related to print jobs

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• Maintain databases and ensure all records are accurate and up to date

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• Identify and correct data entry errors promptly

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• Assist with general administrative tasks such as answering phones and handling emails

Qualifications

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• High school diploma or equivalent (Associate degree preferred)

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• 1\+ year of data entry, administrative, or print industry experience preferred

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• Strong typing skills (30\+ WPM) with high accuracy

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• Proficiency in:

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• Microsoft Excel / Google Sheets

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• Order management or print MIS systems (preferred)

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• Excellent attention to detail and organizational skills

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• Ability to handle multiple orders and meet deadlines in a fast\-paced environment

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• Basic knowledge of printing terminology (e.g., bleed, CMYK, proofs) is a plus

Preferred Skills (Print Industry Specific)

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• Familiarity with print job workflows (prepress → press → finishing)

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• Experience working with large\-volume order entry or production scheduling

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• Ability to interpret print\-ready files and job tickets

Pay: $26\.97 \- $33\.07 per hour

Work Location: Remote