Contract/Temporary-Contracts Analyst and Office Administrator

Introduction:

Xencor is a public, clinical\-stage biopharmaceutical company located in the Los Angeles area (Pasadena) and in San Diego. Our focus is developing high\-potential XmAb® bispecific T\-cell engagers and additional engineered drug candidates that leverage our differentiated technology platforms, and we are advancing our pipeline toward clinical proof\-of\-concept decisions. Our goal is to create high\-impact therapeutics for patients with cancer and other serious diseases. More than 20 XmAb drug candidates engineered with our technology are in clinical development, and three XmAb medicines have been marketed by partners. For more information, please visit www.xencor.com. We have an excellent opportunity for a Contract/Temporary \- Contracts Analyst and Office Administrator, to join our team.

This position will be 4 days onsite and 1 day remote from our San Diego site.

Summary:

Responsible for the administration, coordination, and finalization of legal contracts for employees, vendors, and consultants. Also provides support with light office administrator duties.

Primary Responsibilities:

• Facilitates and assists the contract development, tracking and filing process across the organization.
• Coordinates the processing of contracts from the identification of need through execution, including analysis to support business goals, negotiating according to playbook and escalating to Legal as necessary
• Liaises with multiple departments to assist with the negotiation of the scope, terms and budget proposals for contracts with outside vendors and consultants
• Works with internal groups to help gather approvals and signatures
• Oversees contract intake inbox and facilitates information gathering for contract drafting
• Oversees and maintains company contract management system, contract central repository (uploading and QC’ing contracts) and contract expiration reports and renewals
• Prepares reports and metrics relating to the contract process, as needed
• Manages high volume of proposal and contract requests to keep process and project timelines.
• Responds to inquiries from internal groups, sites, vendors, and consultants professionally, efficiently, and effectively, with any necessary follow up
• Manages, facilitates, negotiates and executes on simple contracts such as CDAs and Amendments
• Exercises judgment within a defined departmental contract playbook with minimal supervision
• Stays up to date with all applicable regulations, industry contracting standards/best practices, and implements all applicable regulations, standards, and changes into practice
• Performs general reception including welcoming visitors, and accepting deliveries
• Provides support and coverage for Executive Assistant in the Los Angeles corporate office, as needed
• Manages and orders office and kitchen supplies.
• Manages in and outgoing mail and packages
• Interfaces with the property landlord, various vendors and HR, IT, and Facilities staff; provides assistance as needed
• Performs other duties as assigned

Education/Experience/Skills:

Position requires a bachelors degree (BSc, BA) with 2 years related experience in a clinical trial setting and/or in a role of Contract Analyst/Admin in the pharmaceutical industry required. Previous experience in a small biotech preferred. Previous work experience 1\-3 years in contracts management, process flow, including experience working with vendors and internal groups negotiating and executing on different contract types.

Position also requires:

• Strong client focus, dedicated to meeting the expectations and requirements of internal and external customers; excellent client services
• Knowledgeable in current and emerging contracting practices; including trends and new technology
• Ability to skillfully negotiate through tough situations with both internally and externally with diplomacy
• Flexible in communication approach; direct and forceful as well as diplomatic and able to gain trust quickly of other parties
• Exceptional analytical, organizational and communication skills (verbal, written, presentation) required
• Ability to prioritize and balance time, actions, and projects to ensure accomplishment of results
• Ability to anticipate and addresses obstacles, redirecting efforts to accelerate the work or improve quality
• Ability to think critically and creatively in a fast\-paced, changing environment
• Ability to operate with the highest level of integrity and to maintain confidentiality
• Ability to make sound judgement calls in uncertain circumstances

Occasional travel may be required, including travel between Xencor’s Pasadena and San Diego offices. Work for this position is generally performed at Xencor’s worksite and requires full\-time commitment.

Expected Hourly Rate Range: $40\.00 \- $50\.00

The actual salary will be based on the selected candidate’s qualifications, including skills, competencies, education and experience.

Americans with Disabilities Act (ADA) Statement

The Company will provide reasonable accommodations (such as a qualified sign language interpreter or other personal assistance) with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please contact HR@xencor.com.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Equal Employment Opportunity (EEO) Statement

The Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender or gender identity, national origin, disability status, protected veteran status or any other characteristic protected by state or federal law.

Xencor does not accept profiles or resumes from recruiting vendors without a binding written agreement. Any unsolicited submission of services and or resumes in no way creates an obligation or duty by Xencor, implied or otherwise.