Executive Administrative Assistant to the Founder and CEO

We're looking for someone who wants to operate at the intersection of strategy, relationships, and execution, becoming a genuine force\-multiplier for a CEO who moves fast, thinks expansively, and needs a trusted partner to protect his focus and extend his reach. If you are looking for a role where you manage a calendar and book travel, this is not it. If you are looking for a role where you grow into one of the most strategically important positions in the company, read on.

The Executive Business Partner serves as the CEO's right hand, not in a support capacity, but in a true operational partnership. You will own his time, filter his information, manage his relationships, and take shared accountability for the execution of his highest\-priority initiatives.

In the CEO's own words, what he is looking for is:

"Less about off\-loading tasks and more about you becoming a force\-multiplier in my scope of judgement, strategy, relationships, leverage and execution."

Key Responsibilities

Protect \& Optimize the CEO's Time

• Own the calendar end\-to\-end — not as a scheduler, but as a gatekeeper.
• Pre\-screen every meeting request: does this advance growth, exit readiness, or key relationships?
• Enforce deep\-work blocks, travel recovery buffers, and personal routine protection.
• Say no or redirect on the CEO's behalf — politely and decisively, including internally.

Decision Support \& Follow\-Through

• Prepare decision briefs before key meetings: context, options, tradeoffs.
• Capture and document action items, owners, and deadlines in every meeting.
• Track commitments and follow up relentlessly — and tactfully.
• Outcome: fewer meetings, faster decisions, cleaner execution.

Relationship \& Network Leverage

• Maintain a living relationship map: partners, prospects, and strategic KOLs.
• Schedule intentional touchpoints and track where conversations left off.
• Draft follow\-ups and communications in the CEO's voice.
• Maintain CRM hygiene across HubSpot, Monday.com, and related tools.

Strategic Project Management

• Take shared ownership of project outcomes — not just administrative tracking.
• Examples: new model launches, integration timelines, partnership initiatives.
• Build and maintain project trackers. Surface bottlenecks early with proposed solutions.
• Keep the CEO out of the weeds, but fully informed.

Information Triage \& Signal Filtering

• First\-pass email triage and document review.
• Distill meeting notes to what matters: what you need to know / can wait / is noise.
• Synthesize industry intel into brief, actionable summaries.

Personal Logistics

• Support travel coordination, expense reporting, and scheduling across time zones.
• Understand and protect the CEO's daily routine and working rhythms.
• Anticipate needs before they are voiced.

What success looks like \- First 90 days

By the end of your first 90 days, the CEO should be able to trust you fully with his calendar, his relationships, and his attention. Specifically:

• You understand how he thinks, decides, communicates, and prioritizes.
• You understand his immediate goals and long\-term vision — and can anticipate needs against them.
• You know what good judgment looks like in his context, and what not to do.
• The CEO is spending more time on growth, partnerships, and innovation — and less on everything else.

Qualifications

Required

• 3–5 years of experience supporting a senior executive, founder, or operator in a fast\-moving environment.
• Exceptional written communication — you can write in someone else's voice and make it sound better.
• Strong project management instincts — you track what matters, escalate early, and close loops.
• High emotional intelligence and discretion — you handle sensitive information without instruction.
• Proficiency in Microsoft 365, HubSpot or comparable CRM, and project tools (Monday.com, etc.).
• Genuine ability to interpret data and metrics — not as an analyst, but enough to brief accurately.

Strongly Preferred

• Experience in ophthalmology
• Familiarity with RCM, accreditation, or ambulatory surgery center operations.
• Experience working directly with a CEO or GP in a high\-growth or exit\-oriented company.

Honestly, We Will Trade Healthcare Experience For:

• Someone who has supported a high\-performing founder and knows what "force\-multiplier" actually means in practice.
• Someone who can learn an industry quickly, earns trust fast, and runs toward complexity.

Job Type: Full\-Time (40/hr week)

Location: Remote (with occasional travel to key meetings and offsites)

Salary Range: $70,000\-$85,000

Job Type: Full\-time

Base Pay: $70,000\.00 \- $85,000\.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 5 years (Required)
• Ophthalmology: 1 year (Preferred)

Work Location: Remote