Project Manager/Assistant to the AVP of Facilities

JOB TITLE: Project Manager/Assistant to AVP for Facilities

DEPARTMENT: Office of Associate Vice President for Facilities

DIVISION: Facilities Division

SUPERVISOR: Senior Project Manager/AVP for Facilities

I. PURPOSE OF THE JOB

The Project Manager/Assistant to AVP Facilities is responsible for coordinating multiple aspects of the planning, design, budget, renovation, and installation processes for Facilities as well as direct support to the AVP for Facilities. The Project Manager reports to and assists the Senior Project Manager and AVP for Facilities in completing projects and data entry for the Capital Management software.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Coordinates with the Senior Project Manager campus renovation projects from inception to occupancy, including:

• Assisting in the development of project scope, budget, timeline, and obtaining necessary approvals
• Facilitating project meetings with appropriate internal and external stakeholders
• Keeping clients informed of project status, communicating any issues which impact project delivery
• Ensuring proper close\-out of all projects, including final punch list, close\-out documents, and Capital Management database
• Oversees and owns the maintenance of the capital management data system, ensuring its operational integrity, data accuracy, and alignment with strategic facilities management objectives.
• Focusses on administrative or operational tasks tailored to the AVP’s needs, such as scheduling, correspondence, or managing the AVP’s priorities.

OTHER DUTIES \& REPONSIBILITIES

• As needed by the Senior Project Manager and AVP for Facilities.

KNOWLEDGE AND SKILLS

Required:

Microsoft Office

Excellent organizational skills

Ability to utilize project management software

Oral and written interpersonal communication skills

Ability to lead and make decisions under pressure

Valid driver’s license.

Preferred:

Bachelor’s degree/license or certification in a related field

FISCAL RESPONSIBILITY

Responsible for working within the budget allotted to each area/project

EXTENT OF PUBLIC CONTACT

Communication with all levels of SEBTS personnel

Communication with students

Communication with public utilities personnel

Communication with designers, architects, contractors, vendors, etc.

PHYSICAL DEMANDS

Normal fitness for performance of responsibilities

WORKING CONDITIONS AND ENVIRONMENT

As required to perform job responsibilities

• May be requested or be required to take classes approved by the Associate Vice President for Facilities Management.

This position is restricted to current or incoming SEBTS students and spouses of SEBTS students.