Office Assistant

Benefits:

• Opportunity for advancement
• Paid time off
• Training \& development

Job description

Detail\-oriented Office Assistant responsible for supporting daily business operations across administrative, financial, and logistical functions. This role manages accounts payable and receivable, billing, data entry, and job profitability tracking, while also coordinating delivery logistics and maintaining compliance documentation such as COIs and lien waivers. Serving as a direct support to the COO, the position plays a key role in streamlining processes, supporting decision\-making, and ensuring efficient communication across teams, vendors, and clients.

Office / Clerical

Wisconsin Home Improvement / Wisconsin Insulation located in Menomonee Falls is growing and has an immediate full\-time opening for an energetic, organized and motivated office assistant. This position consists of various administrative tasks, in a fun, fast paced environment!

Schedule: Monday\-Friday 8:00 AM \- 5:00 PM

Starting Pay and Benefits: $60,000\.00 \- 78,000\.00 per year based

• Weekly direct deposit payroll
• Simple IRA
• Life Insurance
• Short Term Disability
• PTO
• Paid Holidays
• Performance based bonuses
• Company sponsored events

Job Responsibilities:

• Provide direct administrative and operational support to the Chief Operating Officer
• Oversee
billing processes, ensuring accuracy, timeliness, and proper documentation
• Manage
accounts payable and receivable, including invoice processing, payment tracking, and vendor/customer communications
• Perform
job costing and profitability analysis, tracking project expenses and preparing financial summaries
• Maintain accurate
data entry and recordkeeping across accounting and operational system
• Assist in coordinating
delivery logistics, including scheduling, tracking, and communication with vendors
• Prepare, collect, and manage
Certificates of Insurance (COIs) and lien waivers in compliance with contractual requirements
• Assist with
contract administration and documentation tracking for ongoing projects
• Support
marketing initiatives, including content updates, and basic design coordination
• Serve as a point of contact for internal staff, vendors, and clients, ensuring clear and professional communication
• Maintain organized filing systems (digital and physical) for financial, operational, and compliance documents
• Support cross\-functional teams with administrative and operational tasks as needed

Required for This Position:

• Must be detailed oriented and possess excellent organizational and time management skills
• Ability to remain adaptable and composed in a fast\-paced environment
• Communicates clearly and professionally with team members, clients, and leadership
• Excellent phone\-based customer service and communication skills
• Comfortable learning and utilizing new software and computer systems
• Basic knowledge of Microsoft Word, Excel and Outlook
• Demonstrates a proactive and solution\-oriented mindset
• Experience with Quickbooks is preferred
• 2\-3 years office management or equivalent experience is preferred

Company Information:

Located in Menomonee Falls, Wisconsin Home Improvement and Wisconsin Insulation services is a family owned and operated business with our roots going back to 1938\.

Please email sara@wiinsulation.com to apply.

Wisconsin Insulation / Wisconsin Home Improvement Co. LLC

N60W14416 Kaul Ave.

Menomonee Falls, WI 53051

262\-345\-9922

www.whiinsulation.com

Job Type: Full\-time

Pay: From 60,000\.00 \- 78,000\.00 per year based on experience

Schedule:

• Day shift
• Monday to Friday
• Full time

Work Location: In person