Office Assistant

Job Overview

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will serve as the first point of contact for visitors and callers, manage administrative tasks with efficiency, and support the smooth operation of our office environment. Your energy, attention to detail, and excellent communication skills will help foster a welcoming atmosphere and ensure organizational excellence. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace.

Duties

• Greet visitors professionally at the front desk, ensuring a positive first impression
• Answer multi\-line phone systems promptly and courteously, directing calls accurately
• Manage calendar scheduling and coordinate appointments using Google Workspace and Microsoft Office tools
• Perform data entry, filing, and document proofreading to maintain accurate records
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Assist with office supply inventory management and procurement processes
• Provide customer support by addressing inquiries with excellent phone etiquette and professionalism
• Maintain organized files and ensure confidentiality of sensitive information
• Support administrative projects such as preparing reports, managing calendars, and coordinating meetings

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent verbal and written communication skills; bilingual abilities are a plus
• Strong computer literacy with the ability to adapt to new software quickly
• Experience handling multi\-line phone systems and front desk responsibilities
• Demonstrated customer service skills with professional phone etiquette
• Ability to prioritize tasks effectively through excellent time management and organizational skills
• Previous experience as a medical or dental receptionist, personal assistant, or in office management is advantageous
• Attention to detail for proofreading documents and data entry accuracy

Join us as an Office Assistant where your enthusiasm meets opportunity! Bring your organizational prowess, positive attitude, and dedication to creating an efficient office environment. We value energetic team players eager to grow their administrative expertise while supporting our vibrant workplace community.

Pay: From $11\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person