Executive Assistant

Description:

Winner of more than 40 Emmy Awards, ITVS is public media’s leading incubator and presenter of documentary film. We partner with independent filmmakers to create powerful documentaries that ignite conversation and inspire change. Our work supports a more just, welcoming, and curious nation and world and it all starts with the people behind the scenes. Join a team of storytellers, changemakers, and documentary aficionados—united by a conviction that bold storytelling builds a stronger society.

Summary:

The Executive Assistant works directly with the President and CEO in a supportive role. Responsibilities include scheduling meetings with key stakeholders, anticipating needs and responding proactively, as well as organizing, prioritizing, and managing the varying needs of ITVS’s President, executive team, and board of directors.

#### Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific Duties

• Manage the President’s calendar, including contacting internal and external partners to coordinate meetings, organizing conference calls, scheduling business appointments, and keeping the President well\-informed about upcoming dates, deadlines, and conflicting priorities.
• Provide excellent and expeditious customer service on the President's behalf, to senior management, staff, media partners, funders, and other key external stakeholders.
• Organize domestic travel, including arranging point\-to\-point transportation, booking hotel accommodations, researching meeting sites, and coordinating related activities as needed.
• Provide administrative support for a wide range of special projects, including developing reports, drafting correspondence, organizing funder and board presentations, and supporting any outside consultants working with the President and board, as needed.
• Provide logistical support for meetings with key stakeholders, including arranging catering along with setting up and breaking down the meeting.
• Coordinate ITVS board meetings (3\-4 annually), such as organizing travel and hotel accommodations for board members, planning meals and board\-staff mixers, and processing board expense reimbursements.
• Assemble and copy edit materials required for each board meeting by gathering data, presentations, and reports, and tracking the progress of submitted materials.
• Coordinate board committee meetings, taking notes as needed and conducting research when necessary.
• Serve as the point person for all board inquiries and requests.

General Duties

• Foster and cultivate a culture of care and a high commitment to quality informed by ITVS values.
• Contribute to culture by proactively participating in organization programs and staff events.
• Seek and integrate constructive feedback to drive continuous improvement.
• Work collaboratively with peers and staff; build relationships through effective and compassionate communication.
• Other duties may be assigned as needed.

Competencies

• A commitment to ITVS’ mission to support storytellers who take creative risks and explore complex issues with nuance, care and depth.
• Motivated to support the voices and visions of underrepresented communities and the interests and concerns of a diverse democratic society.
• Strong interpersonal skills with a “can\-do” attitude.
• Has superior etiquette, is a clear and professional communicator with strong verbal and written communication skills.
• Capable of working cross\-functionally; effective at working independently as well as part of a team.
• Ability to stay focused, is highly organized, pays close attention to details and is adaptable to a fast\-paced and constantly changing environment
• Ability to maintain the highest level of confidentiality and integrity across all lines of work.
• Takes initiative, adapts to new ways of working, and learns new concepts quickly.
• Has the ability to prioritize competing deadlines and work effectively under pressure.
• Supports leadership’s decisions and direction in a positive, professional and cooperative manner.

Requirements:

• Required: Minimum five (5\) years of administrative support experience
• Required: Bachelor's degree or equivalent years of work experience
• Required: Proficient in Google Suites, Microsoft Word, PowerPoint, and Excel
• Preferred: Minimum 2 (two) years of administrative support experience at the C\-level within a non\-profit organization
• Preferred: Experience with Creative Suite, FileMaker Pro, and InDesign

Compensation

ITVS is a financial steward of public funds and committed to pay transparency, as well as providing equitable and competitive compensation for staff. For this role the pay range is $83,160\.00 \- 73,920\.00 and the base pay will begin at $73,920\.00\. This is an exempt position that pays an annual salary and includes a robust benefits package. Advancement in the pay range is dependent on advancement in the role.

Hybrid Work

Creativity, collaboration and building community are essential to ITVS’ long\-term health and sustainability. Our goal is to provide a flexible hybrid model of in\-person and remote work that supports individual productivity, teamwork, and an organizational culture fueled in part by being present with one another. To achieve this goal, in\-office attendance, employees are required to work in our San Francisco office at least two (2\) days a week, including an all\-staff in\-office day on Thursdays.

Cover Letters \& Application Deadline

Please note that we will prioritize applicants who include a cover letter with their application, as writing is an integral part of this role. This position will be open until filled.

ITVS aspires to make the online job application process accessible to any and all users.

If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us at itvs@ITVS.org

We are an equal opportunity employer, dedicated to a policy of non\-discrimination in employment on any bias including race, color, age, sex, sexual orientation, religion, disability or national origin.

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.