HR Payroll Assistant

Let’s do great things, together!

About Moda

Founded in Oregon in 1955, Moda is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together. Moda values diversity and inclusion in our workplace. We aim to demonstrate our commitment to diversity through all our business practices and invite applications from candidates that share our commitment to this diversity. Our diverse experiences and perspectives help us become a stronger organization. Let’s be better together.

Position Summary

The Payroll Assistant supports payroll administration and core human resources functions across Moda companies. The role assists with payroll reporting, maintains accurate employee records, supports onboarding and offboarding activities, and provides responsive customer service. This is a full\-time on\-site position (9:00 am to 5:30 pm) based in Portland, Oregon.

Pay Range

$21\.72\- $24\.43 hourly (depending on experience)

• Actual pay is based on qualifications. Applicants who do not exceed the minimum qualifications will only be eligible for the low end of the pay range.

Please fill out an application on our company page, linked below, to be considered for this position.

https://j.brt.mv/jb.do?reqGK\=27774078\&refresh\=true

Benefits:

• Medical, Dental, Vision, Pharmacy, Life, \& Disability
• 401K\- Matching
• FSA
• Employee Assistance Program
• PTO and Company Paid Holidays

Required Skills, Experience \& Education:

• Bachelor’s degree in Human Resources or a related field preferred.
• Two years of experience working in human resources, accounting, or bookkeeping, with payroll experience preferred.
• Strong verbal, written, and interpersonal communication skills.
• Strong organizational skills with close attention to detail.
• Ability to manage frequent interruptions and shifting priorities.
• Self\-motivated with the ability to work independently and meet deadlines.
• Ability to establish and maintain effective working relationships with supervisors, employees, and HR leadership.
• Proficiency with Microsoft Office applications.
• Ability to learn and effectively use payroll and HR systems.
• Typing skills of at least 35 wpm net.
• Team\-oriented with willingness to perform related tasks to support departmental goals.
• Demonstrated ability to maintain confidentiality and project a professional business image.
• Reliable and punctual attendance with ability to work onsite.

Primary Functions:

• Support payroll processing and reporting, including required filings and invoices such as SAIF.
• Provide administrative and operational support to the Payroll Manager as needed.
• Enter, update, and audit employee information in the HRIS, including new hire and termination documentation.
• Maintain accurate, complete, and confidential human resource files, records, and documentation.
• Perform periodic audits of HR files and records to ensure compliance with internal standards and regulatory requirements.
• Support employee onboarding and offboarding processes, including I\-9 verification, termination letters, and communication with resigning employees.
• Respond to employment verification requests and unemployment claims.
• Deliver timely and accurate customer service to employees and visitors in person, by phone, and via email.
• Answer routine questions regarding policies, benefits, and hiring processes, escalating to senior HR staff as appropriate.
• Support HR projects, project rollouts, and ad hoc reporting as assigned.
• Provide clerical and administrative support to the HR team, including recruitment coordination and scheduling support.
• Order departmental office supplies and assist with employee recognition items such as birthday and bereavement acknowledgments.
• Adhere to all corporate confidentiality guidelines and applicable state and federal laws.
• Perform other duties as assigned.

Working Conditions \& Contact with Others

• Office environment with extensive close PC and keyboard use, constant sitting, and frequent phone communication. Must be able to navigate multiple computer screens. Must be comfortable being on camera for virtual training and meetings. Work in excess of standard workweek, including evenings and occasional weekends, to meet business need.
• Internally with employees, leadership team and Human Resources. Externally with candidates and vendors.

Together, we can be more. We can be better.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law. This is applicable to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absences, compensation, and training.

For more information regarding accommodations, please direct your questions to Kristy Nehler \& Danielle Baker via our humanresources@modahealth.com email.