Project Administrator/Coordinator

Discipline: Administration

Location: Portland, OR

We appreciate your interest in Mackenzie! We have an immediate opening for Project Administrator/Coordinator based in our Portland office. Applicants shall have 1 to 5 years of experience in the Architecture/Engineering/Construction administration field. This position will prioritize and effectively manage responsibilities from multiple supervisors for multiple accounts and individual projects.

Key Responsibilities:

• Reports to Project Principals and Project Manager(s) under the supervision of Project Management Director as an integrated member of project teams.
• Work effectively with team project managers to facilitate efficient and timely project delivery.
• Maintains a positive and collaborative working relationship with PM’s, design team, and the Accounting Group in performing project support duties.
• Coordinates and assists PM’s with project administrative tasks including, but not limited to the following:

Contracts

• Contract tracking \- ensuring timely completion of contracts, as directed by supervisor
• Accounting
• Preview and verify all consultant invoices, follow up and ensure correctness.
• Review consultant invoices with PM.
• Provide back\-up for billings to client as required.
• Collections \- track with owners, follow up for timely collections.

Project Administration

• Assist with project start\-ups and close\-outs including drafting scope proposals and contracts.
• Coordinate and participate in project meetings and identify potential action items.
• Write meeting minutes for review by design leads attending meeting.
• Assists with project specific milestone schedule development with PM(s).
• Maintain project schedule, including milestones and team meetings.
• Maintain project records in Vantagepoint.

Qualifications:

• BA/BS degree or equivalent experience
• Expertise with Microsoft Excel, Word, Project, Bluebeam, and PowerPoint software programs
• General accounting knowledge
• Strength in writing and organizational skills
• Strength in listening and interpersonal communication.
• Ability to work independently, to manage routine tasks and responsibilities with minimum direction, effectively implement broad based direction/strategy to achieve results and to move initiatives forward and achieve set objectives and results with broad direction from Business Unit Leader and Project Leadership.
• Ability to develop skills to anticipate project needs and interpret input from the team
• Ability to provide quality control for project documents for formatting, proofreading, and conformance with Mackenzie standards

Salary Range: $35 to $40/hour

At Mackenzie, we work a hybrid office schedule; all staff work in\-office Tuesday, Wednesday, and Thursday, with an option to work from home on Mondays and Fridays.

We are an Equal Opportunity Employer.

Benefits:

At Mackenzie, we invest in the well\-being of our employees, both in and outside the workplace. Over the course of 60\+ years in business, Mackenzie has created a vibrant employee culture.

By providing support for young families, and a transition plan for those nearing retirement, we nurture professional development through every stage of a long career.

We foster an active culture, engaging in our community and taking advantage of local sports, recreational, and cultural events.

Mackenzie offers:

• Health, Vision, Dental Insurance Coverage

+ Cigna Traditional PPO

+ Cigna High Deductible Health Plan

• Flexible Spending Account

+ Health

+ Dependent Care

• Paid Time Off

+ Typical Paid Holidays

+ Two Floater Holidays

+ 18 days of Paid Time off earned per year

• Paid Parental Leave
• Paid Bereavement Leave
• Transportation Benefits Options
• Company\-Funded Profit\-Sharing Plan/Employee 401k
• Bonus Programs
• Disability and Life Insurance
• Supplemental Insurance Options through Mutual of Omaha