Administrative Support Associate

General Information

Vacancy Open to UNC Charlotte Employees Only

Employment Type Permanent \- Full\-time

If time\-limited, note appointment end date

Hours per week 40

Months per year 12

Position Number 001494

NC Salary Grade Equivalency NC03

Classification Title Admin Support Associate \- Advanced

Working Title Administrative Support Associate

Salary Range $35,212 \- $48,417

Anticipate Hiring Range $35,212 \- $44,015

FLSA Status Non Exempt

Division Academic Affairs

Department College of Business (Col)

Work Unit College of Business

Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary. Position is approved for 1 day/ week of remote work, as approved by the supervisor.

Primary Purpose of Position

Serving as the face of the departments, the Department Coordinator for ECON \& FINN acts as a liaison between College\-level staff, administration, and department faculty, fulfilling the needs of Department Chairs, faculty, students, vendors, business connections, guest and visiting faculty, and College personnel.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school, or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

The Department Coordinator serves as the primary point of contact for the Management and Marketing departments in the Belk College and effectively manages the demands and workflow of both. Duties include, but are not limited to:

• Event planning and support for departmental meetings and events
• Exam proctoring, Scantron processing, and other course\-related and faculty support
• Department budget monitoring
• Assisting faculty with Digital Measures and departmental website updates
• Purchasing (49erMart, P\-card), supply management, P\-card reconciliation, and reimbursements for faculty, visiting scholars, search candidates, guest speakers, and student organizations
• Travel processing/expense report preparation
• Key requests (ARCHIBUS) and room reservations
• Support of the faculty recruitment process
• Supports data\-entry needs for the departmental course schedule building
• Support of the faculty recruitment process (NinerTalent system; specific duties include updating position descriptions and job postings, coordination of external advertising, applicant tracking, interview scheduling, and travel reservations, and preparation of the hiring proposal) in collaboration with the department chair, search committee, and College Finance \& Personnel Team

Other Work Responsibilities

The Department Coordinator must communicate effectively with a varied constituency, including students, parents, faculty, and staff across campus. This person must be adaptable to periodic changes in workload.

Departmental Preferred Experience, Skills, Training/Education

• Prior experience working in an administrative or office management role;
• Prior experience working in higher education and has experience using University systems such as Concur, Banner, and 49erMart.
• Experience with event planning/support;
• Prior customer service experience; and
• Ability to manage multiple projects simultaneously

Necessary Licenses or Certifications

Work Location Friday Building

Posting date 03/20/2026

Closing date 03/29/2026

Proposed Hire Date 04/24/2026

Contact Information

Special Notes to Applicants

• If there is a document you feel is relevant to this position that you would like reviewed with your resume and application, you may upload it to the “Other Documents” section of the Applicant Documents.
• This position is for UNC Charlotte Permanent employees only.
• Please do not apply for this position if you are not a current UNC Charlotte Permanent or Temporary employee. Your application will not be considered.
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits\-overview/