Admissions & Development Associate

Admissions \& Development Associate

Reports to: Assistant Head of School, Admissions \& Development

Status: Full\-time, 12\-month position

Location: Hoboken, NJ

Salary Range: $65,000 to $75,000

### Position Overview

The Hudson School seeks an experienced, highly organized, and service\-oriented professional to support the day\-to\-day work of a Preschool–12 Admissions \& Development office. This role is ideal for someone who understands the pace and rhythms of enrollment work and takes pride in managing details, systems, and processes with care and consistency.

Reporting to the Assistant Head of School for Admissions \& Development, the Admissions \& Development Associate plays a central role in ensuring that admissions \& development operations run smoothly and that systems are well\-maintained. This individual will help create a thoughtful, responsive, and well\-organized experience for prospective families while also supporting the school’s advancement efforts through accurate record keeping, data management, and behind\-the\-scenes coordination.

This role is best suited for someone who enjoys clear priorities, structured workflows, and collaborative work, and who is comfortable executing established plans while supporting the broader goals of the school. This position may be especially appealing to professionals with experience in independent school admissions, college admissions, advancement services, or school\-based operations, who are looking to contribute meaningfully within a collaborative and mission\-driven environment.

### Primary Responsibilities

#### Admissions Operations \& Daily Workflow

• Manage the day\-to\-day operations of the admissions office, including application tracking, interview scheduling, visit coordination, and follow\-up
• Maintain accurate and up\-to\-date records in admissions systems and databases (e.g., Ravenna, FACTS, Clarity)
• Support admissions timelines, deadlines, and decision cycles
• Coordinate logistics for open houses, information sessions, school visits, and admissions events
• Ensure systems and processes are organized, predictable, and well\-maintained

#### Applicant \& Family Support

• Serve as a welcoming and responsive point of contact for prospective families
• Communicate clearly and thoughtfully with applicants and caregivers throughout the admissions process
• Anticipate common questions and proactively support families through each stage
• Help ensure that every family interaction reflects The Hudson School’s values and commitment to care

#### Development Operations Support

• Maintain accurate donor and gift records within the school’s development database (e.g. Raiser’s Edge NXT or similar CRM)
• Support gift processing, acknowledgment tracking, and reporting as directed
• Assist with event coordination logistics related to development initiatives (e.g., annual gala, giving campaigns)
• Support data integrity and internal reporting needs for advancement efforts
• Help ensure that development systems are organized, consistent, and reliable

#### Systems, Data \& Process Support

• Track application progress and enrollment data to support internal planning
• Assist with reporting, recordkeeping, and process improvement, as directed
• Support the refinement of workflows and systems to ensure consistency and efficiency

#### Collaboration \& Team Support

• Work closely with the Assistant Head of School and Admissions Associate to support shared priorities
• Coordinate with division heads, faculty, and staff around visits, interviews, and admissions programming
• Provide cross\-divisional admissions support during high\-volume periods

### Qualifications \& Experience

• Bachelor’s degree required
• 3–5\+ years of experience in admissions, enrollment management, or a closely related field (independent school or college admissions experience strongly preferred)
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines calmly and effectively
• A customer\-service mindset with excellent interpersonal and communication skills
• Comfort using admissions databases, CRM systems, and spreadsheets
• Willingness to work some evenings and weekends during peak admissions season
• Ability to take direction, follow established processes, and execute tasks reliably and thoughtfully

### Work Environment \& Flexibility

This position is primarily in\-person on campus in Hoboken, NJ, with occasional flexibility to work from home, particularly during non\-peak periods or for focused administrative work.