Organization Name: All Our Kin, Inc.
Mission Statement: Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high\-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.
Website: www.allourkin.org
Location: New Haven, CT (Hybrid)
About Us: We are a national nonprofit organization that trains, supports, and sustains family child care providers. Our mission to transform the nation’s child care system results in a triple win: child care providers succeed as business owners; working parents find stable, high\-quality care for their children; and children gain an educational foundation that lays the groundwork for achievement.
All Our Kin serves nearly 1,100 family child care providers, who in turn educate and care for over 6,000 children from chronically under\-resourced communities in Connecticut and New York City. In addition to our direct service program, we train and advise partner organizations across the country to strengthen their engagement and practice with family child care providers.
Job Title: Finance Specialist
Department/Program Area: Operations/Finance
Reports To: Director of Finance (Early Head Start Program Manager)
Employment Type: Part\-Time (30 hours per week or 0\.75FTE ) with the potential to become Full Time in 2027
FLSA Classification: Non\-exempt
Salary Range: $40,000 \- $50,000 Competitive salary commensurate with experience
Benefits: Medical, Dental, Vision insurance, Retirement Plan \- All Our Kin offers a 403(b) plan with employer matching up tp 3%
Key Responsibilities
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- Intacct, Divvy, Bill.com, and any other specific software, systems, or technical requirements, training will be provided
- Project management platform; monday.com
- Strong computer skills, particularly with word processing and spreadsheet programs
- Experience with Salesforce, Google Workspace, and office equipment
- Experience with Monday.com, Zoom, etc.
- Data analysis, reporting, or research capabilities
- Excellent communication and customer service skills
- Commitment to maintaining confidentiality
- Strong organizational, project, and time\-management skills
- Possess excellent written and interpersonal communication skills
- Is proactive and takes initiative to achieve goals
- Ability to work independently and as part of a team
- Prioritizes collaborating and working as part of a team
- Exhibits a strong ability to build relationships with diverse stakeholders
- Is willing to learn and creatively problem solve
- Ability to work cross\-functionally with multiple teams
- Demonstrates a keen eye for detail and the ability to multitask in a fast\-paced environment
- Believes in the All Our Kin mission and has deep commitment to the goal of making high\-quality early care and education available to all children
- Cultural competency and commitment to diversity, equity, and inclusion
- Detail\-oriented and accountable
- Friendly, professional, and welcoming to guests
- Ability to maintain confidentiality
- Flexibility and adaptability in a dynamic environment
- Strong ethical standards and professional integrity
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- Prior experience with Head Start or other federal grant management
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- Physical demands \- standing, walking, sitting
- Must be able to operate office equipment
Financial Operations
* Stewardship: Promote \& strengthen stewardship of financial policies, ensuring policies remain current, well\-communicated, and consistently applied. Apply and promote equity\-centered financial practices, ensuring financial processes and resource allocation approaches are transparent and organizationally equitable.
* Grant Management: Preparation for grant meetings and documentation organization. Support grant budgeting and reporting processes. Support the management of the net asset schedule for grants. Support the grant cost and labor allocation process, along with recording grant payments and reconciling with the Development team.
* Budgeting: Support the organization’s annual budgeting process by coordinating and gathering input and data from across departments, and ensuring alignment with strategic and operational goals.
* Reporting: Support monthly, quarterly, and annual reporting with collecting financial input and data entry, developing reports for staff and leadership and responding to team requests.
* Analysis: Analyze trends in revenue, expenses, and cash flow; identify risks and opportunities to strengthen the organization’s financial position. Support ongoing financial analysis requests as needed.
* Annual Audit: Support the annual Audit with documentation and logistics coordination with external auditors.
* Deposit Management: Receive and record incoming check deposits, ensuring all transactions are accurately verified and posted to the organization’s accounts. Maintaining an organized audit trail for financial records, linking each transaction to supporting documentation.
* Transaction Review: Perform first\-level approval reviews for accounts payable and credit card transactions to ensure policy compliance, alignment with allocated budgets and identification of coding discrepancies or entry errors.
* Account Documentation: Maintain organized financial records and backup documentation for all deposits and transactions. Ensure records are easily reviewed, reconciled, and used for internal reporting. Administrative support to Grants \& Contract management programs.
* Discrepancy Resolution: Research and resolve any translation errors or processing issues within the credit card system.
* Vendor \& Staff Liaison: Collaborating and facilitating communication between staff and vendors, when needed
* Financial Projects: Support financial projects as needed, including migrations, training development, financial modeling, and scenario planning projects.
Early Head Start
* Funder Liaison: Serve as the main point of contact between United Way of Greater New Haven and AOK’s EHS program as related to program budgets and accounting; attend and co\-lead, create agendas, and send out meeting notes for all internal and external meetings related to EHS finances.
* Program Budgets: Support updates/modification process and submit EHS program budgets and revisions to grantee and AOK Finance on a regular basis, in coordination with EHS Program Manager (PM) and AOK’s EHS Team.
* Track Funding Levels: EHS program funding levels; update monthly and annual budget\-to\-actuals for all EHS funding streams; email the EHS PM a monthly budget update.
* Monthly Financial Reports \& Document Management: Gather and track all monthly EHS finance\-related paperwork; create and submit monthly expense reports to the grantee.
* Expense Coding: Solicit, receive, code, and track UWGNH remittances.
* Monthly Invoicing: Create and submit monthly EHS educator payment invoices to AOK’s Accounting Team and EHS educators.
* Monitor FCC Educators’ Reimbursement Requests: Ensure payment and reporting
* Meet with Program Team: Consistent communication with the EHS team
* Match Paperwork: Manage, track and organize \& staff match paperwork and other educator \& staff documentation requirements.
Required Qualifications
### Education \& Experience
* Experience: 3\+ years of experience working/studying administration, accounting, finance, or grants management in a nonprofit setting.
* Government Contract Experience: 1 year of experience working with government contracts is required
### Skills \& Competencies
Technical Skills:
Professional Skills:
Personal Attributes:
Preferred Qualifications
Physical Requirements \& Working Conditions
The Finance Associate provides essential administrative, operational, and programmatic support to ensure the efficient functioning of the Finance team, with dedicated support to the EHS program. This role supports both day\-to\-day finance operations and project\-based work, helping to maintain accurate financial processes, systems, and reporting.
The Finance Associate helps create a well\-organized, resource\-ready environment by coordinating closely with Finance, Operations, Early Head Start, and other department teams. Responsibilities include data entry, tracking, reconciliation, and basic analysis to support sound financial decision\-making.
This position requires strong financial and organizational skills, keen attention to detail, a customer\-service mindset, and the ability to work collaboratively in a fast\-paced, mission\-driven environment.