Accounts Payable Manager

Position Title: Accounts Payable Manager

Department: Finance

Reports To: Corporate Controller

Position Summary

The Accounts Payable Manager is responsible for leading and optimizing the company’s end\-to\-end accounts payable function. This role ensures the accurate and timely processing of vendor invoices and disbursements while maintaining strong internal controls and vendor relationships.

The AP Manager will play a key role in building scalable processes, improving operational efficiency, and leveraging technology and ERP capabilities to support the company’s continued growth. This individual will manage the AP team, drive process improvements, and partner cross\-functionally with Procurement, Operations, and Finance leadership to ensure an efficient and well\-controlled procure\-to\-pay environment.

Key Responsibilities

Accounts Payable Operations

• Manage the full lifecycle of the accounts payable process, including invoice receipt, coding, approval workflows, and payment processing.
• Oversee weekly and monthly payment runs across all payment methods (ACH, check, wire, credit card).
• Ensure timely and accurate payments to vendors while supporting the company’s cash management objectives.
• Review and approve AP batches, journal entries, and account reconciliations.
• Monitor invoice processing timelines and ensure compliance with payment terms.

Vendor Management

• Serve as the primary point of contact for vendor inquiries and payment issue resolution.
• Oversee vendor onboarding and maintenance, including W\-9 collection, tax documentation, and vendor master data integrity.
• Monitor vendor balances and proactively address discrepancies or disputes.
• Partner with Procurement and Operations teams to ensure alignment between purchasing activity and invoice processing.
• Identify opportunities to optimize payment terms and capture early payment discounts when appropriate.

Systems \& Process Optimization

• Identify and implement opportunities to streamline and automate AP processes.
• Leverage ERP capabilities and AP technology solutions to improve invoice processing efficiency and reporting visibility.
• Maintain and optimize the AP module within the company’s ERP system.
• Partner with Finance, IT, and system administrators to resolve system issues and improve functionality.
• Develop and maintain standard operating procedures (SOPs) for accounts payable processes and controls.
• Support ERP enhancements and system implementations impacting procure\-to\-pay workflows.

Internal Controls \& Compliance

• Ensure compliance with company policies, internal controls, and GAAP accounting standards.
• Maintain strong segregation of duties and control procedures across the AP function.
• Support month\-end and year\-end close processes, including AP accruals and reporting.
• Assist with internal and external audits by providing documentation and process explanations.
• Monitor AP processes for risks related to duplicate payments, fraud exposure, and compliance issues.

Team Leadership

• Supervise, train, and mentor accounts payable staff.
• Establish clear performance expectations and conduct regular performance reviews.
• Ensure workload is appropriately delegated and deadlines are consistently met.
• Foster a culture of accountability, process discipline, and continuous improvement within the AP team.

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5\+ years of progressive accounts payable experience.
• Minimum 2\+ years of experience managing or supervising AP staff.
• Experience working within an ERP system (NetSuite, SAP, Oracle, Microsoft Dynamics, or similar).
• Strong understanding of accounts payable processes, internal controls, and GAAP principles.
• Intermediate to advanced proficiency in Microsoft Excel.

Preferred

• Experience in wholesale distribution, manufacturing, or product\-based businesses.
• Experience working in a private equity\-backed or high\-growth company environment.
• Experience implementing AP automation tools or process improvement initiatives.
• Experience with NetSuite ERP.

Skills \& Competencies

• Strong operational understanding of procure\-to\-pay workflows.
• High attention to detail and commitment to accuracy.
• Excellent organizational and problem\-solving skills.
• Ability to manage multiple priorities in a fast\-paced environment.
• Strong communication skills and ability to collaborate cross\-functionally.
• Process improvement mindset with the ability to identify inefficiencies and implement solutions.

Work Environment

• Hybrid or remote work flexibility depending on location.
• Ability to work extended hours during peak periods (e.g., month\-end close) as needed.

Location

Multiple locations (Carteret, NJ, Dallas, TX or Sugar Land, TX)

Please Note

All offers are contingent upon the successful results of a pre\-employment drug screen and a criminal background check.