Administrative Assistant & HR Coordinator

Job Overview

The Retreat at Silvies Valley Ranch is an exclusive destination offering high\-end accommodation, world\-class dining, authentic Western experiences, award winning golf courses, and personalized service in a breathtaking natural setting. We cater to discerning guests and groups seeking adventure, relaxation, and unforgettable experiences.

The Administrative Assistant \& HR Coordinator plays a key role in supporting daily operations and fostering a positive, organized workplace environment. This position serves as a central point of coordination for administrative functions and human resources activities while maintaining a high level of professionalism and confidentiality. The role supports multiple departments, helping ensure smooth internal operations and excellent employee experience across the organization. This is a dynamic, detail\-oriented position ideal for someone who is organized, adaptable, and thrives in a collaborative, fast\-paced environment.

Duties

• Provide administrative support including scheduling, correspondence, document management, and office coordination.
• Assist with HR functions such as recruiting coordination, onboarding/offboarding, employee records management, and benefits administration.
• Maintain accurate employee files and ensure compliance with company policies and applicable regulations.
• Support payroll preparation, timekeeping, and data entry in HR systems.
• Assist with scanning, organizing, and processing invoices and other financial documents.
• Serve as a point of contact for employee inquiries, providing timely and professional assistance.
• Coordinate meetings, training, and internal events, including logistics and communication.
• Collaborate with department leaders to support operational needs
• Maintain confidentiality of sensitive employee and organizational information.

Experience

• Previous experience in an administrative, HR, or hospitality support role.
• Familiarity with HRIS, payroll systems, or scheduling software, hospitality systems a plus.
• Expert organizational skills with the ability to manage multiple priorities.
• Comfortable with PMS systems or willingness to learn quickly.
• Excellent communication and interpersonal skills, with a customer\-service mindset.
• High level of discretion and ability to handle confidential information.
• Positive, team\-oriented attitude and ability to adapt in a dynamic environment.
• Flexible availability, including weekends, holidays, and evenings as required.
• Passion for western culture, outdoor experiences, and luxury hospitality are required.
• Valid driver’s license and clean driving record are required.

What We Offer:

• Competitive hourly wage
• Benefits package (medical, vision, dental)
• Housing assistance
• Unlimited golf play on all courses
• Discounted ranch activities (spa, ranch tours, horseback riding, etc.)
• Opportunities for career growth within a premier hospitality environment

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person