POSITION: Data and Registration Coordinator DEPARTMENT: Central OfficeREPORTS TO: SuperintendentCLASSIFICATION: Exempt (salary)PURPOSE: The data manager reports to the Superintendent and is responsible for tracking and reporting all relevant data to the school district. ESSENTIAL DUTIES \& RESPONSIBILITIES: State Reporting: Responsible for preparing all state reports, and adhering to all state and federal guidelines Coordinate routine data collection and reporting for the Central Office Administrative Team and District Supervisors.District Registrar: Execute and facilitate all aspects of student registration and enrollment.Coordinate all aspects of the school districts Act 166 Prekindergarten education program. This includes obtaining contracts and facilitating all communication with prequalified PreK programs, overseeing the student enrollment and attendance process, processing state mandated PreK payments to participating preschool centers, collecting TS Gold information, preparing all state reports, compiling background check information and adhering to all state regulations)Hold annual registrar and Infosnap trainings for school based secretaries along with follow up support as neededCoordinate with IT the districts annual InfoSnap process, timeline, communication, and training cycle.Generate and distribute school enrollment and school meal participation reports, monthlyCoordinate the revision, publication, and distribution of all districtwide forms on an annual basisCommunicate and coordinate the implementation of various districtwide activities as directed by the administration (this includes, but is not limited to, monthly cafeteria menus, district bus schedules, Kindergarten registration, preschool, school and staff calendars, Teacher Evaluation Handbook, SharePoint, and the districts automated communication system)Manage the districts Free and Reduced Meal program (this includes, but is not limited to, processing meal applications, disseminating program information to parents, and adhering to all federal guidelines)Prepare state and federal student census reports (this includes, but not limited to, Fall and Spring Census, ADM, SECT, Tuition Student Census, State\-Placed Student Report, Coordinate Civil Rights Data Collection, School Registers, Non\-Resident Students Report, Vocational Education FTE report, and VT Home Study Program reports)General Responsibilities: Coordinate Board and district activities with the Town Office and state agencies, as directedProvide back up to the central office administrative assistant (General/SPED) and the Medicaid Coordinator Provide back up for all school board mailingsProvide front office coverage when necessary or assignedProvide back up for school emergency communicationsAssume other responsibilities as defined by the Superintendent and/or other district administratorsExhibit commitment to School Districts Vision PlanJob Knowledge, Skills, and Abilities: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology High accuracy and attention to detail; Strong organizational skills Excellent oral/written communication skills including the ability to communicate courteously, efficiently, effectively and respond to questions from a variety of individuals, including faculty, staff, administrators, co\-workers, applicants, community members, and representatives of outside organizationsAbility to calculate percentages, proportions, averages, etc. Demonstrated ability to use discretion and independent judgmentAbility to interpret and apply a variety of instructions/policies/procedures/practices furnished in written, oral, diagram or schedule formProven ability to work cooperatively and effectively as part of a teamTOOLS/TECHNOLOGY REQUIREMENTS: Calculators or accessories, Photocopiers, Electronic mail software (Google), Word Processing Software (Microsoft \& Google), Calendar and Scheduling Software (Google), Spreadsheet Software (Excel), Scanners, Internet Browser Software, Presentation software (PowerPoint), Web Development Software, Photo Editing software (PhotoShop), Student Database Software (PowerSchool), Student Registration Software (InfoSnap), District Notification System (SchoolMessenger), and Business Collaboration Software (SharePoint) DESIRED QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, in addition to the following: Associates Degree in Business EducationFive to seven years successful experience in an office environmentPHYSICAL/MENTAL DEMANDS: Must be able to move files/objects weighing up to 25 poundsMust be able to remain in a stationary position 95% of the timeMust be able to move around the office to access file cabinets, office machinery, deliver files, attend meetings, greet visitors, etcAbility to effectively and efficiently operate under stressful situations including managing multiple priorities WORKING CONDITIONS: Work is normally performed in a climate\-controlled, shared office environment.
Noise level is moderate and includes sounds of normal office equipment (computers, telephones, etc.). This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.