Executive Assistant, People and Culture

Job title: Executive Assistant, People and Culture

Location: Morristown, NJ

About the job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

The Executive Assistant, People \& Culture will be responsible for providing primary support to the Global Head of People \& Culture Strategy \& Portfolio in addition to support to members of the P\&C Strategy \& Portfolio Leadership Team.

The incumbent provides outstanding administrative and operational support to senior leadership, ensuring the smooth and efficient day\-to\-day flow of operations. This role requires a seasoned professional who works with a high degree of independence, discretion, and integrity in a fast\-paced, dynamic environment.

About Sanofi

We’re an R\&D\-driven, AI\-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main responsibilities:

Calendar \& Time Management

• Proactively manages executive calendars in real\-time, resolves scheduling conflicts, and prioritizes meetings and urgent matters independently
• Manage multiple priorities simultaneously with a strong sense of urgency
• Partners with other Executive Assistants and/or leaders to find optimal meeting times, collect agenda items and objectives, and manage overall calendar/time demands and workflows

Travel, Expense, \& Events

• Plan and book comprehensive domestic and international travel arrangements including (but not limited to): flights, trains, hotels, cars, international visas, and other reservations as needed
• Monitor and execute expense management, ensuring that receipts and charges are processed in a timely manner and per internal policies
• Plan and execute on\-site and off\-site meetings and events, including venue bookings and coordination (internal or external), A/V needs, and catering logistics; may be required to be on\-site for these meetings to provide on\-site executive support
• Plan and coordinate virtual events e.g., all\-hands meetings, webinars, etc.

Administrative Operations

• Prepare and compile information for presentations, reports, correspondence, and other ad hoc materials using MS Office (Outlook, Teams, PowerPoint, Excel, Word)
• Process purchase orders and carefully track invoices, payments, and ensure vendors are billing in a timely manner and according to our policies
• Manage document repositories including SharePoint and Teams sites

Stakeholder Engagement and Collaboration

• Partner effectively with all levels of the organization (including senior stakeholders and their EAs) as well as external stakeholders
• Perform duties with an optimistic and “can\-do” attitude to help support the team, mission, and objectives
• Performs other duties as required in support of the leadership team and broader organizational needs.

About you

Education / Skills:

• High School Diploma or GED and 6\+ years administrative experience

* Communication: Outstanding oral and written communication skills

* Technical Proficiency: Strong computer skills with expertise in MS Office Suite (Outlook, Teams, PowerPoint, Excel, Word) and corporate digital tools e.g., Concur, Coupa

* Emotional Intelligence: Ability to navigate office dynamics, build internal networks, and interact comfortably with individuals at all levels

* Judgment \& Confidentiality: High degree of discretion in handling sensitive information; exercises excellent judgment in complex or confidential situations

* Accountability \& Integrity: Works independently with a positive attitude, takes full ownership of actions and follow\-through.

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future\-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well\-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high\-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender\-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.