Administrative Specialist #5222

Target Hiring Range: $55,000\-$70,000

Department: Executive Office

Posting Date Range: 3/20/2026\-4/3/2026

Pay Grade Range: $53818\-$94155

WorkHours: 8:30am\-5:30pm

FLSA Status: Non\-Exempt

Remote Work Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

JOB OVERVIEW

Job Description

The Target Hiring Range for this position is: $55,000\- $70,000

The Sergeant at Arms is seeking an Administrative Specialist to provide high\-level administrative support to the Executive Office. This position will work to ensure smooth operations within the Executive Office, assisting with managing correspondence and documents, phone inquiries, supplies, and other duties as assigned. The ideal candidate for this position is detail oriented, has exceptional written and verbal communication skills, time management skills, organization skills and shows initiative. The candidate must be able to provide exceptional customer service.

Key Accountabilities/Essential Job Duties

Provides support to SAA leadership and the Executive Office to ensure smooth operations and excellent service. Coordinates administrative processes and daily office operations such as room reservations, event planning, tour requests, incoming and outgoing mail, and other requests for the SAA and Senate community. Manages the review of documents such as memos, letters, brochures, and flyers that must be reviewed by SAA leadership, including tracking edits and maintaining a record of all documents. Directs inquiries from telephone calls and emails to the appropriate division in a timely and accurate manner; greets guests. Ensures supplies and technology equipment are available and office machines are operational. Other duties as assigned.

JOB SPECIFICATIONS

Required Education

BA/BS.

Other Duties/ Responsibilities

• Duty Admin Program participation.
• Perform the duty of the alternate Office Emergency Coordinator.

Required Work Experience

• Three years of relevant experience, or equivalent combination of education and experience.
• Work experience in a Senate office or committee is desirable.

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
• Ability to write well and problem\-solve.
• Ability to multi\-task several responsibilities while simultaneously providing exceptional customer service.
• Ability to answer a multi\-line phone system with a high call volume.
• Ability to use office equipment, computers, and the ability to learn specialized scheduling software and other programs.
• Ability to provide consistent, exceptional customer service for all guests and customers.
• Ability to learn the Capitol building and surrounding area.
• Knowledge of modern office practices and procedures.
• Ability to follow specific rules, regulations, procedures and protocols.
• Ability to comprehend and follow written and verbal instructions.
• Ability to establish and maintain effective working relationships with co\-workers, customers, guests, and the public.

Desired Qualifications

• Prior administrative experience is preferred.
• Experience in the legislative branch is preferred.

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions.
• No exceptional physical demands. Occasional late nights and weekend work.

Security Clearance

• This position requires that the applicant obtain and maintain a
Secret U.S. Government security clearance.
• Applicants must be U.S. citizens in order for the SAA to submit your application for a security clearance.

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

1\. Be a U.S. citizen;

2\. Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C. § 1324b(a)(3\)(B);

3\. Be (i) admitted as a refugee under 8 U.S.C. § 1157 or granted asylum under 8 U.S.C. § 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or

4\. Owe allegiance to the U.S. (i.e., qualify as a non\-citizen U.S. national under federal law).

Employment is contingent on background / security investigation results.

BENEFITS AT\-A\-GLANCE

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW.

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov with “Accommodation” in the subject line.

VOLUNTARY SELF\-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference *AFTER

• you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email SAARecruitment@saa.senate.gov.

An applicant who declines to self\-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.