Office Manager and Sales & Finance Support

Job Description Summary

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FlowJo, a subsidiary of Waters Corporation in Ashland, OR, is seeking an onsite Office Manager and sales support associate to oversee our office location (40 employees) and provide sales, customer service, and finance support. Ideal candidates are versatile self\-starters with the ability to learn quickly, possess a positive attitude, have great attention to detail, and the ability to work well within a dynamic team.Job Description

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We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us.

Duties and Responsibilities

Office Administration

• Organize office operations and procedures
• Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time
• Maintain organization of office space
• Process mail and deliveries
• Organize catering for meetings and group meals
• Manage kitchen and coffee supplies
• Manage office supplies and subscriptions
• Plan holiday parties and events
• Provide general support to visitors
• Manage local home (JoHome) for visitors including scheduling visitors, scheduling cleaning, and stocking basic supplies
• Manage Bindle time\-off tracking tool
• Maintain a safe, secure, and pleasant work environment
• Support leadership as needed

Sales Support

• Answer phones and transfer to other teams
• Answer basic customer inquiries via phone and email
• Ship orders and supplies
• Process order and payments
• Assist with buyer and vendor portal management
• Activate and troubleshoot software licenses

Finance Support

• Assist with accounts receivable
• Deposit payments

Education and Experience

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Knowledge of clerical practices and procedures
• College degree preferred

Knowledge and Skills

• Ability to act independently
• Sound judgement
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem\-solving skills
• Strong organizational and planning skills
• Strong written and verbal communication
• Computer skills and knowledge of office software packages
• Proficient in Microsoft Office
• Strong Interpersonal Skills
• Basic knowledge of accounting procedures preferred

At BD, we prioritize on\-site collaboration because we believe it fosters creativity, innovation, and effective problem\-solving, which are essential in the fast\-paced healthcare industry. For most roles, we require a minimum of 4 days of in\-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work\-life balance. Remote or field\-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID\-19\. In some locations, testing for COVID\-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.

To learn more about BD visit https://bd.com/careers

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally\-protected characteristics.

\#earlycareer

Required Skills

Optional Skills

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Primary Work Location

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USA OR Ashland \- FlowJoAdditional Locations

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Work Shift

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NA (United States of America)