Executive Personal Assistant

Executive Personal Assistant (Remote with Travel Flexibility) Position Overview

We are seeking a highly organized, proactive, and detail\-oriented Executive Personal Assistant to support a dynamic business executive operating primarily within the cannabis industry, with additional involvement in the food and hospitality sector.

This role requires a high level of discretion, adaptability, and initiative. The ideal candidate thrives in a fast\-paced entrepreneurial environment, is comfortable managing both business and personal responsibilities, and can anticipate needs before they arise.

While this is primarily a remote position, occasional travel may be required to support in\-person meetings, business operations, or special projects.

Key Responsibilities

* Calendar \& Schedule Management

• Coordinate and manage daily, weekly, and long\-term schedules
• Prioritize meetings, calls, and deadlines across multiple business ventures
• Anticipate scheduling conflicts and proactively resolve them

* Communication Management

• Draft, send, and respond to emails on behalf of the executive
• Serve as a point of contact for external communications
• Screen and manage phone calls, messages, and inquiries

* Administrative Support

• Handle a wide range of administrative and clerical tasks
• Organize digital files, documents, and records
• Assist with data entry, document preparation, and light reporting

* Meeting Coordination \& Support

• Schedule and coordinate meetings, calls, and appointments
• Prepare agendas and materials as needed
• Take accurate meeting minutes and track follow\-ups/action items

* Task \& Project Management

• Manage and track both personal and business\-related tasks
• Assist in executing projects across multiple companies and industries
• Ensure deadlines are met and priorities are maintained

* Travel \& Logistics

• Be available for occasional travel to assist on\-site when needed

* Confidentiality \& Discretion

• Handle sensitive business and personal information with the highest level of confidentiality
• Exercise sound judgment in all communications and decision\-making

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time\-management skills
• Strong written and verbal communication abilities
• High level of professionalism and discretion
• Ability to multitask and prioritize in a fast\-paced environment
• Tech\-savvy (Google Workspace, Microsoft Office, scheduling tools, etc.)
• Self\-starter with the ability to work independently in a remote setting
• Willingness and ability to travel occasionally

Preferred Experience

• Experience working with executives in
cannabis, food, hospitality, or startup environments
• Familiarity with regulatory or compliance\-heavy industries
• Experience managing multiple business entities or projects simultaneously

Work Environment

• Remote\-first role with flexible working hours based on executive needs
• Occasional travel may be required
• Fast\-paced, entrepreneurial environment with exposure to multiple industries

What Success Looks Like in This Role

• The executive’s schedule runs seamlessly and efficiently
• Communications are handled promptly and professionally
• Tasks and projects are proactively managed without constant oversight
• The assistant becomes a trusted extension of the executive

Pay: $14\.00 \- $18\.00 per hour

Expected hours: 20\.0 – 40\.0 per week

Education:

• Associate (Preferred)

Ability to Commute:

• Kingsport, TN 37660 (Preferred)

Work Location: Hybrid remote in Kingsport, TN 37660