Medical Administrative Assistant

Overview

We are seeking a dynamic and detail\-oriented Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. As an energetic and proactive team member, you will be the backbone of our administrative functions, ensuring smooth communication, accurate data management, and a welcoming front desk presence. Your expertise in office management, clerical tasks, and excellent communication skills will help foster a productive and positive work environment.

Responsibilities

• Manage front desk operations, greeting visitors and clients with professionalism and warmth
• Answer multi\-line phone systems promptly and courteously, directing calls efficiently
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software
• Support bookkeeping activities using QuickBooks or similar accounting tools to track expenses and invoices
• Coordinate calendar management, scheduling appointments, meetings, and reminders for staff members
• Assist with proofing documents for accuracy and clarity before distribution or submission
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette
• Handle clerical duties such as copying, scanning, faxing, and mailing correspondence
• Support office management tasks including supply inventory checks and maintaining a clean workspace

Experience

• Proven office experience with a strong background in administrative support roles
• Familiarity with office management software such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience handling multi\-line phone systems and front desk responsibilities in a professional setting
• Prior clerical experience including data entry, filing, proofreading, and calendar management is essential
• Demonstrated customer service skills with the ability to manage phone etiquette professionally
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively

Join us to be part of a vibrant team dedicated to excellence! This paid position offers the chance to develop your administrative expertise while contributing to a supportive workplace environment. We value proactive individuals who thrive in fast\-paced settings and are eager to make a positive impact every day!

Pay: $18\.00 \- $25\.00 per hour

Expected hours: 40\.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person