Housing Conference and Marketing Coordinator

The Opportunity:

The University of Central Florida is seeking a Housing Conference and Marketing Coordinator to support the Housing and Residence Life conference services program. This position is responsible for working with the Associate Director in coordinating the housing conference services program, overseeing the $800,000\+ operations, and supervising conference staff. The role also includes marketing responsibilities for both the Main and Rosen campuses, including assisting with Orientations and Open Houses. Additionally, this position serves as a special ambassador and guide for campus VIPs and special housing guests.

Responsibilities:

• Coordinate all logistics for interns, non‑UCF scholars, and conference services.
• Establish and maintain partnerships with internal and external clients (e.g., Athletics, NSFP/FYE, Facility Operations, Housekeeping, Key Services, Residence Life).
• Conduct site visits for prospective conference groups.
• Complete and submit requests for bids and proposals to host conferences or university initiatives.
• Review building usage and conference assignments.
• Oversee student staff recruitment and supervise the OPS and Graduate Assistant conference staff.
• Coordinate conference check‑in and check‑out procedures.
• Serve as a liaison with Housekeeping and Facilities.
• Coordinate training for conference staff.
• Work with marketing leadership and coordinate Rosen campus marketing efforts, including Open Houses and Orientations.
• Assist the Housing marketing team as needed.
• Conduct special VIP tours for Housing.
• Participate in program planning and development.
• Assist in monitoring progress toward goals and objectives.
• Contribute to progress reports and documentation.
• Serve as the unit/department human resources liaison.
• Perform, support, or oversee HR‑related activities, including recruiting, hiring/onboarding, and payroll.
• Assist with tracking and reviewing program or unit/department budgets and balances.
• Monitor, process, reconcile, and ensure compliance with budget requirements.
• Initiate purchase requisitions and process vendor paperwork.
• Process paperwork for invoice payments.
• Oversee daily operations of the unit/department as needed.
• Provide direction to ensure procedures are upheld for smooth office operations.
• Develop and implement administrative standards, policies, and procedures.

Minimum Qualifications:

Bachelor's or Master's degree and 2\+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112\.219(6\).

Preferred Qualifications:

• Demonstrated experience in public speaking.
• Demonstrated experience in event planning, including camps, group events, and similar programs.
• Proficiency with group/housing management platforms (e.g., StarRez, ErezLife).
• Experience with budgeting workflows, including invoicing and billing.
• Experience supporting virtual events and live streaming.
• Experience working in Higher Education, with housing experience preferred.
• Experience in marketing and/or sales.

The most successful candidates may possess the following qualities:

• Strong organizational and time‑management skills.
• Excellent written communication skills.

Special Instructions to the Applicants:

The position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.

The applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

The anticipated hourly range for this position is $20\.29 \- $27\.14\. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This position requires a Level 2 Background Check through the Florida Department of Law Enforcement (FDLE) Clearinghouse prior to employment. For more information, please visit the FDLE Clearinghouse: https://info.flclearinghouse.com/

Classification Title: Administrative Coordinator II

Are you ready to unleash YOUR potential?

As a next\-generation public research university and Forbes\-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options
• Employee discounts, including tickets to many Orlando attractions
• Education assistance
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Student Success and Well\-Being (SSWB) \- Housing \& Residence LifeWork Schedule

Monday \- Friday, 8:00 AM \- 5:00 PM, with some evenings and weekends based on University needs and events.Type of Appointment

RegularExpected Salary

$20\.29 to NegotiableJob Posting End Date

03\-28\-2026\-12\-00\-AM

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke\-free campus and an E\-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407\-823\-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.