Human Resources Assistant

Human Resources Assistant

Sabine Marine Group is currently seeking a Human Resources Assistant in our Metairie office.

About us

Sabine Surveyors is a full\-service marine surveying and consulting company founded in 1968\. Our services include bulk and project cargo surveys, hull and machinery surveys, damage surveys, P\&I surveys, on\-hire, and off\-hire bunker and/or vessel condition surveys, vessel appraisals, vessel audits, management audits, shipyard representation services, CRF 46 Subchapter M Compliance services and vendor audits.

Essential Duties and Responsibilities:

This position is responsible for the following:

• Assist with full\-cycle recruiting support, including posting job openings, reviewing resumes, scheduling interviews, and communicating with candidates.
• Coordinate and support the onboarding process, including preparing new hire paperwork, leading new hire coordination for first day, and ensuring all required documentation is completed and filed.
• Maintain and update employee records in the HRIS and personnel files while ensuring accuracy and confidentiality.
• Assist with payroll functions including timesheet review, PTO tracking, employee pay changes, and backup payroll processing when needed.
• Assist with benefits administration, including employee enrollments, qualifying life events, and responding to employee benefit\-related questions.
• Support offboarding processes by preparing termination paperwork, processing employee status changes, and assisting with exit documentation.
• Generate HR reports and assist with tracking employee data, licenses, certifications, and compliance documentation.
• Provide assistance to employees with general questions related to HR policies, procedures, and benefits.
• Support HR initiatives such as employee training, engagement activities, and internal communications.
• Provide general administrative support to the HR Manager and assist with special projects as assigned.
• Perform additional duties and responsibilities as assigned.

Required Education \& Experience:

• Associate's degree in Human Resources, Business Administration, or equivalent work experience.
• 1–2 years of administrative, HR, or office support experience preferred.
• Strong knowledge of Microsoft Office, including Word, Excel, SharePoint, and Outlook.
• Experience with HRIS and payroll systems is preferred.
• Possess a strong knowledge of proper English usage, grammar, spelling, and punctuation.
• Strong organizational skills with the ability to handle confidential information.

Working Conditions:

• Must possess mobility to work in a standard office setting, to use standard office equipment, including a computer, and to attend meetings at various sites away from the home office.
• Strength to lift and carry materials weighing up to 20 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Regular work time indoors in environmentally controlled conditions, with some exposure to weather conditions, especially hot, humid, and/or rainy weather.

Necessary Equipment Operation:

• Computers and standard office equipment including copiers, scanners, and printers.

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