Administrative Assistant

JOB DESCRIPTION

Job Title: Administrative Assistant

Department: Quality, Safety, Anesthesia, Medical

Reports To: Quality \& Safety Director, Anesthesia Manager, VP of Medical Affairs

Location: Hospital

FLSA Status: Non\-Exempt

Job Summary:

The Administrative Assistant provides administrative support to the Quality, Safety, Care Management (UR/CDI \& Social Services), Anesthesia and Medical Staff service areas.

Essential Duties \& Responsibilities for All Administrative Assistants:

• Provides outstanding customer service to all internal colleagues and external customers both in person, on the phone and in email or written correspondence.
• Responds to and assists with as many customer requests as possible and implements action to resolve issues. Ensures that requests for action or information are relayed to the leader or appropriate individuals in leader’s absence.
• Delivers a broad and varying range of administrative support for department leaders to ensure efficient utilization of time. Support includes, and is not limited to, managing mail, supplies, filing systems, vendors and visitors, performance evaluation processes and myLearning reporting.
• Proactively manages calendars for leaders on a daily basis including scheduling meetings, coordinating meeting logistics and AV needs. Must be able to schedule around calendar conflicts or complex calendars with little direction.
• Schedules various meetings as requested including agenda preparation, meeting minute completion and distribution of meeting materials.
• Provides electronic document management support for contracts and policies and procedures for multiple departments.
• Coordinates and assembles information for departmental correspondence to facilitate on\-going communications and efficient department operations.
• Independently prepares correspondence including letters and memos, presentations, spreadsheets and meeting packets using Microsoft Office tools and must be proficient in each application.
• May assist with timekeeper support as requested, depending on the department served.
• Serves as back up to other administrative support as needed.
• Serves as a back\-up to cover door screening duties as requested for variable amounts of time.
• Performs all other related duties as assigned.

Essential Duties \& Responsibilities for this service area Administrative Assistant:

• Maintains and appropriately files accurate minutes for Clinical Service Line (Medical Staff) Committee meetings. Assures committee minutes requiring Board level approvals are appropriately forwarded.
• Provides coordination of Clinical Service Line (Medical Staff) committee membership appointments and committee charter maintenance.
• Supports annual medical staff elections and new provider orientation
• Maintains competency and educations files for service area, as directed by leader
• Supports data entry, collection and distribution, as required (i.e. Hand hygiene, Survey Monkey, etc.)

Accountabilities for all Employees:

• Adheres to the Hutchinson Health Employee Values.
• Maintains confidentiality of the organization and patients.
• Reports any health/medical errors.
• Observes all Environment of Care policies and reports safety risks or hazards immediately.

Education, Training or Degree:

• Associate’s degree preferred. In lieu of degree at least 5 years of Administrative Assistant experience required.

Experience and Skills Required for All Administrative Assistants:

• Minimum of 5 years administrative support experience, preferably in healthcare.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint with the ability and willingness to learn new software applications.
• Past experience in electronic document and contract management systems, preferred.
• Strong communication and interpersonal skills with the ability to relate to a variety of individuals and the ability to deliver outstanding customer service.
• Strong written communication skills and the ability to independently prepare a variety of correspondence (letters, emails, posters, etc.) which can be used internally and at times, externally.
• Highly motivated and organized person who also has the ability to work independently with little direction, prioritize, multi\-task, handle ambiguous situations, and remain calm in stressful situations.
• Strong critical thinking and judgement/decision making skills.

ABOUT US

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high\-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health

As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work\-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well\-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.

JOB INFO

Job Identification

117974

Organization

Hutchinson Health, HealthPartners Enterprise

Posting Date

03/16/2026, 11:11 AM

Locations

Hutchinson Health Hospital

Work Schedule

Monday through Friday day shifts, \~7\-8 through 3:30\-4:40 daily

Hours Per Week/FTE

36 hrs weekly / .9 FTE

Job Shift

Day

Position Type

Full\-time regular

Job Category

Quality

Department

Quality Patient Safety

Pay Range

$20\.74 \- $31\.10 hourly

Pay Range Statement

Compensation is based on the level and requirements of the role. Pay within our ranges may also be determined by education, experience, knowledge, skills, location, and abilities as well as internal equity. Hired candidates may be eligible to receive additional compensation based on role (e.g., shift differential, bonus, sales incentive, productivity pay, etc.).

Overtime Eligibility Status

Non\-Exempt

Worker Type

Employee