Bilingual Office Assistance

Job Summary

We are seeking a highly organized and bilingual Office Assistant to support daily administrative operations within our dynamic office environment. The ideal candidate will possess strong communication skills in both Spanish and English languages, demonstrate proficiency with office management tools, and exhibit a proactive approach to handling clerical and customer service tasks. This role offers an engaging opportunity to contribute to efficient office workflows while providing exceptional support to staff and clients alike.

Responsibilities

• Greet visitors and manage front desk operations with professionalism and courtesy, ensuring a welcoming environment.
• Handle multi\-line phone systems efficiently, directing calls and taking accurate messages as needed.
• Perform data entry, filing, and document proofreading to maintain accurate records and uphold quality standards.
• Manage calendar scheduling, appointments, and coordinate meetings using Microsoft Office and Google Workspace tools.
• Provide customer support through clear communication, addressing inquiries promptly and effectively in both languages.
• Assist with basic bookkeeping tasks using accounting software to support financial recordkeeping.
• Maintain organized office supplies and manage inventory levels to ensure smooth daily operations.

Requirements

• Bilingual proficiency in Spanish and English, with excellent verbal and written communication skills in both languages.
• Prior office experience, including clerical duties, customer service, and administrative support roles.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Familiarity with multi\-line phone systems, front desk procedures, and office management practices.
• Experience with bookkeeping software such as QuickBooks is preferred; basic knowledge of bookkeeping principles is advantageous.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Attention to detail for proofreading documents, maintaining accurate records, and ensuring high\-quality output.
• Previous experience working in a healthcare setting preferred.

Join our team as a Bilingual Office Assistant to play a vital role in creating a well\-organized, welcoming environment while supporting the efficient operation of our office. Your organizational expertise combined with your bilingual communication skills will be instrumental in delivering outstanding service to clients and colleagues alike.

Pay: From $18\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person