Administrative Assistant (Laboratory)

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician\-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients, the lives we help bring into the world, and the culture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—including Reproductive Science Centers of the San Francisco Bay Area—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for a Laboratory Administrative Assistant to join our team at Reproductive Science Centers of the San Francisco Bay Area. This position will support our laboratory and clinic in San Ramon, California.

* Schedule: Monday through Friday, 7:00 AM to 3:30 PM

* Compensation: $24 to $28 per hour (commensurate with experience)

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the Laboratory Administrative Assistant will:

• Ensure accurate and timely entry of ART data for SART reporting, maintaining records that are current and compliant.
• Manage and maintain cryo inventory logs, collaborating with the Financial Department to ensure accurate patient records and billing.
• Verify completion of Embryo Disposition Forms and coordinate timely communication and mailing to patients.
• Oversee the consent process for embryo and semen discard or donation, ensuring compliance with established standards and notifying finance of specimen status changes.
• Prepare and maintain patient charts and records, including archiving and purging files in accordance with departmental procedures.
• Develop and maintain an organized document management system for efficient access and retrieval of current and archived records.
• Prepare reports, presentations, charts, and data summaries using Microsoft Word, Excel, and PowerPoint.
• Support departmental operations through administrative tasks such as correspondence, document preparation, and coordination of internal communications.
• Maintain staff documentation and records, including licensing, credentialing, continuing education, evaluations, and required training.
• Coordinate meetings, travel, and departmental activities, including scheduling and recording meeting minutes while handling confidential information with discretion.

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience— individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• Demonstrated high level of interpersonal skills with the ability to handle sensitive and confidential information with discretion.
• Professional poise, tact, and diplomacy in all interactions.
• The ability to communicate effectively with individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
• Strong attention to detail when composing, typing, and proofreading documents.
• Excellent organizational and prioritization skills with the ability to meet deadlines.
• The ability to manage multiple competing tasks while maintaining accuracy and efficiency.
• Comfortable working in a fast\-paced environment with shifting priorities.

More important than any single credential, however, is the right person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer

US Fertility is proud to provide a competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.

Full\-Time Employees (30\+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance\-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part\-Time Employees

• 401(k) with company match
• Performance\-based bonus opportunities
• Employee wellness and recognition programs

Per Diem Employees

• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that a diverse workforce is essential to fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities at locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long\-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.