Accounts Payable/Receivable Specialist

Job Summary:

The Accounts Receivable/Payable Specialist is the financial engine of Florida Fresh Floral, responsible for managing the full cycle of both Accounts Payable and Accounts Receivable. This dual\-function role ensures our cash flow remains healthy by promptly billing clients and collecting payments, while simultaneously protecting our margins by verifying and paying vendor invoices. Because the floral industry relies on perishable goods and high\-volume seasons, this role requires a candidate who is exceptionally detail\-oriented, comfortable with "three\-way matching," and capable of maintaining strong relationships with both our customers and our global network of growers.

Accounts Receivable (Revenue Management)

• Generate and distribute accurate invoices for daily floral orders and specialized event services.
• Post daily receipts (ACH, checks, and credit cards) to customer accounts with high precision.
• Monitor aging reports and conduct proactive, professional outreach to clients regarding past\-due balances.
• Reconcile customer statements and research/resolve any billing discrepancies or short\-payments.
• Process new customer credit applications and maintain updated client billing information.

Accounts Payable (Expense Management)

• Match vendor invoices against Purchase Orders (POs) and receiving logs to ensure we only pay for the specific quantity and quality of flowers received.
• Proactively identify and file for credits with growers or transportation companies for product that arrives damaged or below standard.
• Prepare and execute weekly payment runs (checks/ACH), prioritizing vendors to take advantage of early\-payment discounts.
• Accurately code all expenses to ensure clear tracking between "Fresh Product," "Hard Goods," and "Operational Expenses."
• Maintain up\-to\-date W\-9 records and assist with year\-end 1099 reporting.

General Accounting \& Support

• Perform monthly bank and credit card reconciliations to ensure all transactions are accounted for.
• Assist with the preparation of financial reports and month\-end closing procedures.
• Maintain a clean, organized digital filing system for all financial documents, audit trails, and vendor contracts.
• Successfully manage the significant increase in transaction volume during peak floral holidays (Valentine’s Day, Mother’s Day, etc.).

Education \& Experience

• Preferred Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration.
• Certification (e.g., NACPB or AIPB) is a plus
• 2–3 years of hands\-on experience in a dual AP/AR, Bookkeeping, or Accounting Clerk role.
• Strong skills in \[Insert Software, e.g., QuickBooks/Sage] and Microsoft Excel (intermediate level).

Core Competencies

• Previous experience in events, wholesale, perishables, or floral industries is highly preferred.
• Exceptional verbal and written communication skills for negotiating payment terms and resolving disputes.
• Ability to spot discrepancies in high\-volume invoicing and inventory logs.

Work Environment \& Physical Requirements

• This is primarily a desk\-based role requiring the ability to sit or remain at a workstation for long periods (6–8 hours per day).
• Constant use of a computer, dual monitors, keyboard, and mouse; frequent use of telephone, scanner, and copier.
• Requires close visual acuity for extensive data entry, reviewing complex spreadsheets, and reading fine print on vendor invoices.
• Occasional light lifting (up to 15 lbs) of office supplies or paper files; occasional bending or reaching to maintain filing systems.
• Ability to work in a fast\-paced environment with frequent interruptions and strict deadlines, particularly during floral "peak seasons."

Florida Fresh Floral, LLC is a Drug\-Free Workplace

This job description in no way states or implies that these are the only duties to be performed by the position. The employee will be required to follow any other instructions and to perform any other duty requested by the supervisor.

Pay: From $22\.00 per hour

Work Location: Hybrid remote in Orlando, FL 32830