Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
CP GE Admin
Job Summary:
The Associate Administrative Assistant will provide essential in\-office administrative support to the Division of Genetic Medicine and Clinical Pharmacology as well as the Division of Epidemiology. This role will assist with calendar management for faculty members, travel reimbursement, inventory, and scheduling.
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Department Summary:
The Division of Genetic Medicine and Clinical Pharmacology is a robust and dynamic division, innovating across its research and clinical missions to integrate genome variation and function to better define biological mechanisms of human disease.
A leader in personalized medicine, the division aims to understand how basic molecular, biochemical and cellular processes are altered in various pathological conditions, seeking to identify novel therapeutic interventions for human diseases.
The division is closely tied to the Vanderbilt Genetics Institute , which leads the nation in mapping the complex interactions between our genome and human health.
The Division of Epidemiology is committed to:
- Conducting research to enhance and expand our understanding of the distribution and determinants of disease
- Promoting collaboration aimed at translating research into cost\-effective strategies of disease prevention and health care delivery
- Training independent investigators in epidemiology research and disease prevention
- Performs a variety of administrative support which may include correspondence, calendar/meeting scheduling and/or mail processing.
- Maintains files and processes file requests.
- Coordinates ordering of supplies and equipment.
- Provides accurate and timely support via phone, in person, or in writing.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
- Communication (Fundamental Awareness): Clearly, effectively and respectfully communicates to employees or customers.
- Ad Hoc Reporting (Fundamental Awareness): The ability to access information from databases and prepare reports.
- Clerical/Administrative (Fundamental Awareness): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
- Document Management (Fundamental Awareness): The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
- Calendar Maintenance (Fundamental Awareness): The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
Our faculty share a broad interest in the research of genetics, nutrition, and other lifestyle and environmental factors.
KEY RESPONSIBILITIES
TECHNICAL CAPABILITIES
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High\-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
\ Organizational Impact: Performs clearly defines tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance. \ Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed. \ Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job. \ Team Interaction: Individually contributes to the team.
Core Capabilities :
Delivering Excellent Services : Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality : Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high\-quality work/service. Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources.Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation :Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day\-to\-day operations by offering suggestions to enhance them. \- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. \- Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.
Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work Experience
Experience Level:
Less than 1 year
Education:
High School Diploma or GED
Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.