Senior Administrative Assistant

Overview

We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. This vital role offers an exciting opportunity to support office operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will bring a strong background in office management, excellent communication skills, and a passion for delivering exceptional customer service. As a key member of our administrative team, you will play a crucial role in maintaining a well\-functioning workplace environment while providing top\-tier support to leadership and staff alike.

Responsibilities

• Manage front desk operations, greeting visitors and directing inquiries with professionalism and warmth
• Operate multi\-line phone systems, handle incoming calls, and route messages accurately and promptly
• Oversee calendar management for executives, scheduling appointments, meetings, and conference calls efficiently
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
• Perform data entry tasks using tools like QuickBooks, Google Workspace, and Microsoft Office Suite with precision
• Support bookkeeping activities including invoicing, expense tracking, and basic financial recordkeeping
• Assist with office management duties such as supply ordering, equipment maintenance, and coordinating repairs or services
• Provide clerical support including proofreading documents, preparing reports, and managing correspondence
• Deliver exceptional customer service via phone, email, or in person while maintaining professional phone etiquette
• Support personal assistant responsibilities as needed to help executives stay organized and on schedule
• Perform other job duties as assigned

Qualifications

• Proven experience in office administration or clerical roles within a professional setting
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry software
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
• Experience handling multi\-line phone systems and front desk operations with professionalism
• Bilingual abilities are highly desirable to assist diverse client needs
• Knowledge of QuickBooks for bookkeeping tasks is preferred but not required
• Demonstrated customer service skills with a friendly demeanor and strong phone etiquette
• Previous experience as a medical or dental receptionist or personal assistant is advantageous
• Exceptional attention to detail for proofreading documents and managing schedules accurately
• Ability to manage time efficiently while juggling multiple responsibilities in a busy office setting

Join us as a Senior Administrative Assistant to be an integral part of our vibrant team! Your dedication will help create an organized workplace where efficiency meets excellence. We value proactive individuals who thrive on supporting others and making a positive impact every day.

Pay: $28\.00 per hour

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Education:

• Associate (Preferred)

Work Location: In person