Job Overview
We are seeking an energetic and detail\-oriented Secretary/Receptionist to be the welcoming face and organizational hub of our office. This vital role combines front desk responsibilities, administrative support, and customer service to ensure smooth daily operations. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and a proactive attitude to handle a variety of tasks efficiently. Join us in creating a positive first impression and supporting our team’s success through excellent office management and customer support.
Duties
- Greet visitors, clients, and vendors warmly while maintaining professional phone etiquette at all times
- Manage multi\-line phone systems, screen calls, and direct inquiries appropriately
- Handle front desk operations including scheduling appointments, maintaining calendars, and managing incoming/outgoing mail
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize office software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks and bookkeeping
- Support office management activities including supply inventory, equipment maintenance, and general clerical duties
- Provide exceptional customer service by responding promptly to inquiries via phone or email and offering assistance as needed
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
- Experience with multi\-line phone systems, calendar management, and phone etiquette
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Knowledge of QuickBooks or bookkeeping experience is a plus for handling basic financial records
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Strong typing skills along with attention to detail for proofreading documents and maintaining accurate records
- Previous experience as a dental or medical receptionist is advantageous but not required; relevant personal assistant experience is also valuable
Qualifications
Join us in delivering top\-tier administrative support that keeps our office running smoothly while providing outstanding customer service. We value proactive professionals who thrive in dynamic environments and are eager to contribute their skills to a vibrant team.
Pay: $25\.00 \- $32\.00 per hour
Work Location: Hybrid remote in Decatur, TX 76234