Overview
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills, with the ability to manage multiple tasks seamlessly. If you thrive in a fast\-paced setting and enjoy helping others stay organized and supported, this opportunity is perfect for you!
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi\-line phone systems to handle incoming calls efficiently and route inquiries accurately
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry and bookkeeping tasks using QuickBooks and other accounting tools to support office financial processes
- Assist with calendar management, scheduling appointments, meetings, and coordinating personal or professional commitments
- Support office management activities by ordering supplies, maintaining equipment, and overseeing general administrative tasks
- Provide exceptional customer support through clear communication, problem\-solving, and timely follow\-up on inquiries or requests
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and basic accounting functions
- Excellent computer literacy with the ability to learn new software quickly
- Strong typing skills along with proofreading abilities to ensure accuracy in documents
- Bilingual abilities are highly desirable to assist diverse clients and team members
- Experience as a dental or medical receptionist or personal assistant is a plus but not required
- Demonstrated ability to manage time effectively while handling multiple priorities in a professional manner
Qualifications
Join us as an Office Administrative Assistant and become an essential part of a vibrant team dedicated to delivering outstanding support. Your organizational expertise will help keep our office running smoothly while providing top\-tier service to clients and colleagues alike!
Pay: $22\.00 \- $25\.00 per hour
Work Location: In person