Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across the team. Your proactive approach, combined with excellent communication skills and a keen eye for detail, will help foster an efficient flow of our business. If you thrive in anticipating the needs of management and are forward thinking then this position is for you. This paid position offers a chance to grow your skills in office management and customer service while making a meaningful impact. The position can evolve into a full time role with upward mobility.
Duties
- Manage day to day quotes, orders and general administrative tasks.
- Interface with your international counterparts to tie sales information together
- Maintain organized filing systems, including digital files using Salesforce, Lotus Notes and Microsoft Office tools
- Perform data entry tasks with precision, ensuring accuracy in records, reports, and correspondence
- Support calendar management by scheduling appointments, meetings, and coordinating events seamlessly
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Provide exceptional customer support via phone, email and addressing inquiries
- Typical work hours are 7am\-noon with flexibilit.
- Proven office management experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) CRM systems
- Excellent multi\-tasking abilities with effective time management skills
- Strong verbal and written communication skills
- Demonstrated ability to handle multi\-line phone systems and maintain professional phone etiquette
- Personal assistant experience or experience managing calendars enhances your candidacy
- Hybrid home based role with on\-site office hours once the office is established
- Paid time off
Requirements
Join us as an Administrative Coordinator to bring your organizational talents to life! Your dedication will help create a productive environment where everyone can thrive. We value proactive problem\-solvers who are eager to contribute their skills in a fast growing compan.This role offers an exciting opportunity to develop your career while supporting our team’s success!
Job Type: Part\-time
Pay: $48,284\.25 \- $55,000\.00 per year
Benefits:
Work Location: Hybrid remote in Ocean Grove, NJ 07756