Modeling Agency Personal Assistant

Job Overview

(Please review before applying: applications will ONLY be reviewed if social media is displayed in resume. Must be public. Applicants without either a headshot or a social media handle will not be reviewed.)

Vai Models is a start up modeling agency. We have been around for a little over a year. You will be working directly under the director of this modeling agency. Commission is also included on top of pay. This paid role offers an exciting opportunity to be at the heart of the fashion and entertainment industry, providing essential administrative and organizational support. You will be instrumental in managing schedules, coordinating projects, and ensuring smooth daily operations, all while fostering a professional and energetic environment. If you thrive in fast\-paced settings, possess excellent organizational skills, and enjoy multitasking, this position is perfect for you!

Responsibilities

• Manage and coordinate calendars for models and agency executives using Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive executive administrative support, including email correspondence, document proofreading, transcription, and data entry.
• Organize and plan events such as photoshoots, casting calls, meetings, and industry networking events.
• Handle office management duties including filing, front desk reception, phone etiquette on multi\-line systems, and maintaining office supplies.
• Utilize QuickBooks for bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Maintain excellent customer service standards when interacting with models, clients, vendors, and visitors.
• Taking Calls and Phone calls with clients and talent

Qualifications (BOLD\= IMPORTANT)

• Proven experience as a personal assistant or administrative support role within an office or agency environment.
• MUST have some experience in fashion

* Must have a social media for review

* MUST be on call

* MUST Have Strong organizational skills with the ability to multitask efficiently in a fast\-paced setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools (Gmail, Docs, Sheets), and familiarity with Microsoft Outlook Calendar.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Knowledge of office management procedures including filing systems and front desk operations.

* Exceptional phone etiquette skills with experience managing multi\-line phone systems.

• Sales Experience is preferred but not required.

* MUST have people skills, and must be able to speak with people. The role requires someone energetic and talkative.

* MUST be able to come up with ideas, as your ideas will be heard and taken into consideration for growth.

• Ability to perform data entry accurately while maintaining attention to detail.
• Strong communication skills combined with a friendly yet professional demeanor. This role is ideal for proactive individuals who are eager to grow within the modeling industry while providing top\-tier administrative support. We value energetic team players committed to excellence in every task they undertake!

Job Type: Part\-time

Pay: $16\.00 \- $20\.00 per hour

Work Location: Hybrid remote in Dallas, TX 75244