Assistant Estate & Second‑Home Manager & Growth Coordinator

Job Summary

We're looking for a part‑time Assistant Estate \& Second‑Home Manager \& Growth Coordinator to help care for luxury second homes (no rentals) and to support growing this service in the Truckee/Tahoe area. The focus is high‑touch, local support for owners who don’t live here full‑time and want a trusted person on the ground—not vacation rental marketing or guest turnover.

Second‑Home \& Estate Support

• Act as a primary local contact for owners of non‑rental second homes.
• Perform or coordinate regular property check‑ins (e.g., post‑storm, pre‑/post‑season, before/after owner stays).
• Coordinate vendors such as cleaners, handymen, landscapers, snow removal, and other trades; ensure work is completed as agreed.
• Prepare homes for owner visits: confirm cleaning, basic readiness, and owner‑specific preferences (e.g., systems on, fridge and pantry checks, linens).
• Document property details (systems, shut‑offs, codes, preferred vendors) and maintain up‑to‑date checklists for each home.
• Respond to issues that arise (leaks, alarms, access problems) by coordinating with the owner and vendors; be the “eyes and ears” on site.

Owner Communication \& Light Admin

• Communicate clearly and proactively with owners about property status, work in progress, and any concerns.
• Track visits, vendor work, and tasks in shared documents or simple tools.
• Help keep digital files organized (photos, invoices, reports, checklists).

Growth \& Business Development (Second‑Home Focus)

• Help identify and connect with potential new clients: second‑home owners, wealth managers, realtors, and other local professionals serving high‑end/second‑home clientele.
• Maintain a simple lead list or CRM (spreadsheet is fine) and ensure timely follow‑ups.
• Support light marketing activities such as refining service descriptions, owner‑facing materials, and outreach messages that clearly explain “non‑rental, second‑home care.”​
• Assist with onboarding new homes: intake calls, gathering property details, and building initial checklists and vendor lists.

Collaboration

• Work closely with the owner (and bookkeeper, if applicable) to ensure clean handoff of information about vendor work, approvals, and special requests.
• Participate in periodic check‑ins to review clients, workload, and opportunities to improve systems or services.

Must‑Have

• Strong communication skills: clear, warm, professional, and responsive with high‑expectation clients.
• Excellent organization and follow‑through; you like checklists and closing loops.
• Comfort juggling multiple properties and small tasks without losing details.
• Basic tech skills: email, spreadsheets, shared drives, and willingness to learn simple tools.
• High degree of reliability, discretion, and integrity—comfortable working in private homes.
• Self‑starter who can work independently, make good judgments, and knows when to escalate.

Nice‑to‑Have

• Experience with luxury homes, estate management, high‑end hospitality, or second‑home/HOA/property management.
• Background working with high‑net‑worth clients, family offices, or private households.
• Local knowledge of Truckee/Tahoe vendors, neighborhoods, and seasonal issues (snow, access, etc.).
• Experience in relationship‑based sales, business development, or account management.

Ideal for You If

• You like the idea of being a “local caretaker” and trusted point person for beautiful second homes.
• You enjoy both being hands‑on with logistics and thoughtfully growing a niche service.
• You appreciate high standards and take pride in details and presentation.
• You’re local to Truckee/Tahoe or nearby and understand mountain\-town life (strong plus).

Pay: $28\.00 \- $40\.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote