Personal Assistant to Executive team

Job Title: Personal Assistant to Executive Leadership Team

Company: Futurelink

Job Type: Full\-Time

Location: Inland Empire / Orange County (local travel required)

About Futurelink

Futurelink is a woman\-owned organization driving excellence through career development, mentoring, and structured success. As we expand across the Inland Empire, we are seeking a highly capable Personal Assistant to support our executive leadership team.

Our team is a unique blend of entrepreneurs, educators, and technologists. This is a mentored, high\-trust role offering direct exposure to leadership, business operations, and personal support activities that allow executives to perform at their best.

Position Overview

This role supports the executive leadership team across a wide range of business and personal responsibilities. The ideal candidate thrives in a fast\-paced environment, enjoys variety, and delivers concierge\-level support with professionalism, discretion, and a positive attitude.

Responsibilities may include executive scheduling, project coordination, errands, family support, event assistance, and general operational tasks. No two days are the same.

Key Responsibilities

Executive and Business Support

• Manage complex calendars, appointments, meetings, and travel coordination
• Prepare presentations, reports, documents, and executive communications
• Track tasks, follow up on action items, and provide status updates
• Collaborate with internal teams to keep projects moving efficiently
• Maintain basic project management systems and documentation
• Provide daily, weekly, and monthly progress reports to leadership

Personal and Family Assistance

• Assist with family\-related tasks including scheduling, homework support, and coordination
• Handle local errands, pickup/drop\-off, and deliveries within a 30\-mile radius
• Coordinate medical appointments and personal commitments
• Support household logistics such as meal prep coordination, trash/recycling, and organization

Concierge\-Level and Operational Support

• Provide professional, discreet, white\-glove support to executives and guests
• Anticipate needs and proactively resolve issues
• Assist with event planning, on\-site coordination, and facility readiness
• Help ensure safety, security, and smooth day\-to\-day operations

Marketing and Digital Support (as needed)

• Assist with presentations, flyers, banners, and basic marketing materials
• Update websites and publish content when required
• Support online reputation management by monitoring and responding to reviews
• Experience with social media is preferred but not required

Qualifications and Skills

• Proven experience as a Personal Assistant, Executive Assistant, or similar role
• Exceptional organizational and multitasking abilities
• Expert\-level calendar and schedule management
• Strong written and verbal communication skills
• High emotional intelligence, discretion, and professionalism
• Strong customer service and hospitality mindset
• Comfortable supporting both business and personal tasks
• Proficient with Microsoft Office and Office 365 (Outlook required)
• Typing speed of 50\+ WPM
• Strong problem\-solving and critical\-thinking skills
• Reliable transportation and willingness to travel locally
• Ability to lift up to 60 lbs as needed

Ideal Candidate Traits

• Proactive and highly organized
• Warm, personable, and professional
• Calm under pressure with a positive mindset
• Detail\-oriented with strong follow\-through
• Confident, accountable, and ownership\-driven
• Trustworthy, loyal, and team\-focused

Why Work at Futurelink

• Direct access to and mentorship from executive leadership
• Exposure to business operations, leadership, and decision\-making
• Variety, autonomy, and meaningful responsibility
• Long\-term growth in a trusted, high\-impact role
• Supportive, fast\-moving, woman\-owned organization

If you are someone who thrives on organization, enjoys supporting others at a high level, and takes pride in making work and life run smoothly, we encourage you to apply.

Job Types: Full\-time, Part\-time

Pay: From $20\.00 per hour

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)
• Personal assistant: 1 year (Preferred)
• Customer service: 1 year (Preferred)
• Brand ambassador/promotions: 1 year (Preferred)

Work Location: Hybrid remote in Corona, CA 92879