Executive Assistant

Overview

We are seeking a highly organized Executive Assistant to join our team and provide exceptional administrative support to senior leadership. This vital role offers an exciting opportunity to streamline office operations, coordinate schedules, and facilitate seamless communication across departments. The ideal candidate will demonstrate proactive problem\-solving, impeccable attention to detail, and a passion for creating efficient workflows that empower executives to focus on strategic priorities. Join us and be a key driver in maintaining a productive, well\-organized, and positive work environment.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing notes to ensure clarity and professionalism.
• Coordinate projects by tracking deadlines, preparing reports, and liaising with internal teams to ensure timely completion of tasks.
• Handle office management responsibilities such as filing, data entry, bookkeeping with QuickBooks, and maintaining organized records to support daily operations.
• Serve as the front desk point of contact by answering multi\-line phone systems with excellent phone etiquette, greeting visitors, and managing incoming inquiries efficiently.
• Assist with event planning for meetings, conferences, or company functions—handling logistics from venue booking to catering arrangements.
• Support personal assistant duties as needed, including personal scheduling or errands that contribute to executive productivity.

Requirements

• Proven experience in executive administrative support or office management roles with a strong background in clerical tasks.
• Exceptional organizational skills with the ability to prioritize multiple tasks effectively in a fast\-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Strong typing skills along with experience in transcription and proofreading to produce accurate documents swiftly.
• Excellent communication skills—professional phone etiquette and the ability to interact confidently with internal teams and external contacts.
• Demonstrated ability to manage complex calendars, coordinate projects, and handle confidential information discreetly.
• Office experience including filing systems, front desk duties, data entry, and customer service is highly desirable. Join us as an Executive Assistant where your organizational prowess will directly impact our team’s success! We value energetic professionals eager to contribute their skills in a vibrant work environment that fosters growth and excellence. All roles are paid positions committed to supporting your career development every step of the way.

Pay: $23\.00 \- $27\.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person