Executive Personal Assistant

Job Title: Full Time Personal Assistant \+ Operations Coordinator

Location: San Diego, CA (In\-Person Required)

About the Role

We are seeking a highly capable, in person Personal Assistant to support the founder of our fast\-growing influencer and celebrity growth consulting business. This role blends business operations, automation, content execution, and personal support and requires someone who is exceptionally organized, tech\-savvy, and proactive.

This role is NOT remote. You will be embedded in the day\-to\-day flow of the business and personal life of the founder, helping manage systems, communication, content, and logistics with precision and discretion.

Core ResponsibilitiesBusiness Operations \& Automation

• Build, manage, and maintain backend automation flows across internal systems (CRM, email workflows, onboarding, task management)
• Create and document SOPs for recurring processes
• Identify operational gaps and proactively implement solutions
• Maintain organized digital systems, access permissions, and documentation
• Email \& Communication Management
• Maintain organized digital systems, access permissions, and documentation

Email \& Communication Management

• Manage business and personal email inboxes with strong prioritization
• Draft, send, and follow up on emails on behalf of the founder
• Track conversations, deadlines, and deliverables
• Handle confidential communication with professionalism and discretion
• Scheduling \& Call Support
• Manage calendars for business and personal commitments
• Schedule meetings, calls, and appointments
• Prepare call materials when needed
• Execute all post\-call follow\-ups including summaries, deliverables, and next steps

Content \& Social Media Execution

• Post content to the founder’s personal Instagram and company Instagram
• Edit short form video content (Reels) including basic trimming, captions, and formatting
• Organize content calendars and ensure timely posting
• Coordinate content drafts and assets with internal team members

Personal Assistant Support

• Assist with personal scheduling, errands, and life logistics
• Coordinate travel, purchases, reminders, and household\-related tasks as needed
• Act as a trusted gatekeeper for priorities, communication, and time

Ideal Candidate Profile

You are:

• Extremely organized and detail\-oriented
• Comfortable balancing professional and personal responsibilities
• Proactive, resourceful, and able to anticipate needs
• Techforward and confident working with automation tools
• Clear, polished, and warm in written communication
• Trustworthy, discreet, and respectful of privacy
• Comfortable working in a fast\-paced, high\-expectation environment

Required Skills \& Experience

• Prior experience as a personal or executive assistant, operations coordinator, or similar role
• Experience managing email, calendars, and post\-meeting follow\-ups
• Familiarity with automation tools, CRMs, or workflow systems (or strong ability to learn quickly)
• Experience posting to Instagram and editing short\-form video content
• Strong organizational and time\-management skills

Nice to Have

• Experience supporting founders or entrepreneurs
• Familiarity with content scheduling tools and social media workflows
• Experience with SOP creation and backend systems
• Comfort working across both business and personal task categories

Compensation

Competitive, based on experience

Growth opportunity available as the role expands

Pay: $34,000\.00 \- $50,000\.00 per year

Benefits:

• Paid time off

Work Location: In person