Personal Assistant

Overview

We are seeking a dynamic and highly organized Personal Assistant to join our team and support executive leadership in managing their daily operations. This role offers an exciting opportunity to work in a fast\-paced environment where proactive problem\-solving, exceptional organizational skills, and a positive attitude are essential. As a vital member of our administrative team, you will facilitate smooth office functioning, coordinate projects, and provide comprehensive administrative support to ensure executives can focus on strategic priorities. This paid position is perfect for someone eager to develop their career in office management and executive support while making a meaningful impact every day.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and organize events, meetings, and travel arrangements to ensure seamless execution.
• Handle phone etiquette professionally across multi\-line phone systems, screening calls and directing inquiries efficiently.
• Provide executive administrative support including data entry, proofreading, transcription, and document management via DocuSign and other tools.
• Oversee office management tasks such as filing, front desk duties, office supply inventory, and maintaining a tidy workspace.
• Assist with bookkeeping activities using QuickBooks, including basic bookkeeping and expense tracking.
• Support project coordination efforts by tracking deadlines, preparing reports, and ensuring timely completion of tasks.

Requirements

• Proven experience as a Personal Assistant or in an administrative role with relevant office experience.
• Strong organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data entry systems.
• Demonstrated experience with calendar management tools such as Microsoft Outlook Calendar.
• Exceptional phone etiquette skills and experience handling multi\-line phone systems.
• Attention to detail with proofreading and transcription abilities to produce accurate documents.
• Familiarity with office management software like DocuSign for electronic signatures and QuickBooks for bookkeeping tasks.
• Ability to perform clerical duties such as filing, data entry, customer service at the front desk, and general office support. Join us in this rewarding role where your organizational talents will keep our operations running smoothly while supporting our leadership team’s success!

MINIMUM OF TWO YEARS WORK EXPERIENCE REQUIRED WORKING AS A PERSONAL ASSISTANT.

EDUCATION: BACHELORS DEGREE IN HUMAN SERVICES, SOCIAL SERVICES, OR ANY RELATED FIELD PREFERRED.

Job Types: Full\-time, Part\-time, Contract, Temporary

Pay: $20\.92 \- $25\.19 per hour

Benefits:

• Flexible schedule

Work Location: In person