Real Estate Brokerage Admin

The Role

You are the operating system of the brokerage. You own deal execution end\-to\-end—from listing intake through closing—so agents can spend 100%\+ of their time on calls, meetings, and negotiations.

You will run workflows, control timelines, reconstruct financials, manage risk, enforce compliance, and continuously systemize the brokerage so deals move faster, cleaner, and safer every quarter.

Success is measured by outcomes, not hours.

Core Responsibilities

Deal Intake \& Ownership

• Take immediate ownership of all new listings upon execution
• Serve as the primary point of contact for documentation and process
• Collect all financials once, early, and completely
• Establish timelines, expectations, and deal readiness

Financial Reconstruction \& Deal Packaging

• Clean, normalize, and reconstruct incomplete financials
• Identify and document add\-backs and adjustments
• Prepare investor\-ready financial summaries and pricing narratives
• Build or support Offering Memorandums (OMs) and exhibits

Buyer \& Seller Intelligence

• Research counterparties prior to agent engagement
• Prepare concise pre\-meeting briefs (ownership, capital, leverage, red flags)
• Filter unserious or high\-risk buyers early

Offers, LOIs \& Contract Intelligence

• Draft, revise, and manage LOIs, offers, counters, and term sheets
• Analyze contracts for risk exposure, missing protections, and weak terms
• Track negotiation iterations and concessions

Proof of Funds \& Credibility

• Collect, verify, and independently confirm proof of funds
• Call banks or institutions when required
• Flag weak or non\-credible buyers immediately

Transaction Coordination \& Compliance

• Manage contracts, addenda, disclosures, amendments, and signatures
• Maintain clean, accurate files in SkySlope
• Manage escrow timelines and deadlines
• Coordinate with title, escrow, lenders, attorneys, and consultants
• Build and manage buyer data rooms and diligence checklists

Pipeline, CRM \& Velocity

• Maintain a live pipeline dashboard with next actions and blockers
• Keep CRM clean so agents receive ready\-to\-call lists
• Proactively move deals forward without agent follow\-up

Marketing \& Distribution (Deal\-Specific)

• Manage listing launches, updates, repositioning, and re\-marketing
• Update MLS, LoopNet, and CREXi
• Track inquiry flow, buyer interest, and conversion metrics

Systems, AI \& Scale

• Implement AI and automation across analysis, contracts, and workflows
• Build templates, trackers, SOPs, and playbooks
• Systemize anything agents should never touch again

Authority \& Autonomy

You have full authority to:

• Run deal execution end\-to\-end
• Communicate directly with clients post\-intro
• Enforce deadlines and request documentation
• Flag deal risks and execution issues
• Own CRM hygiene, pipeline accuracy, and reporting

Success Metrics

• Financials collected once, early, and completely
• Zero missed deadlines or compliance issues
• Faster, cleaner closings
• Agents spending 100%\+ of time selling
• Continuous improvement of systems and deal velocity

Who You Are

• High\-level real estate operator or senior TC with judgment and backbone
• Comfortable owning outcomes without supervision
• Financially literate and detail\-obsessed
• Calm under pressure; decisive and organized
• Builder mindset—you improve systems, not just follow them

Structure \& Legal

This role is a 1099 independent contractor position. No employment, partnership, or fiduciary relationship is created. All systems, workflows, data, and materials are confidential and remain the exclusive property of the brokerage. NDA required. Either party may terminate with fourteen (14\) days’ written notice. Arizona law governs.

Job Type: Full\-time

Pay: From $48,000\.00 per year

Benefits:

• Flexible schedule

Work Location: Remote