Executive Secretary

The Independent Metro Athletic Conference (IMAC) is seeking an Executive Secretary to serve as the principal contact and administrator for the organization. The IMAC represents the Athletic Departments and scholar\-athletes at Blake, Breck, Minnehaha Academy, Mounds Park Academy, Providence Academy and St. Paul Academy and Summit School. The primary mission of the Conference is to provide a broad range of athletic opportunities to our athletes, ensure competitive balance between member schools, promote optimal recognition of individual scholar\-athletes as well as the Conference as a whole, and to deepen professional development of athletic coaches in a manner consistent with the commitment to academic excellence and shared philosophies of the member schools. This is a renewable annual contract beginning July 1, 2027 through June 30, 2028\. Applications being accepted now through December 31, 2026\. If interested, please send a cover letter and resume to: Tom Clancy IMAC tpclancy@gmail.com EXECUTIVE SECRETARY JOB DESCRIPTION Organizational Responsibilities · Be the ambassador/public relations director for the Independent Metro Athletic Conference (IMAC) and serve as a liaison between the Heads of School (HOS) and Athletic Directors (AD) for the IMAC. · Maintain IMAC information, including constitution, by\-laws, conference records, and history. Serve as Secretary of the IMAC. · Schedule and produce agendas with the ADs for their monthly meeting dates. Additionally, and to the same extent, coordinate with the HOS two, (2\), meetings per year. Financial Responsibilities · Act as Treasurer for the IMAC: · Receive all monies of the organization and deposit accordingly. · Keep an accurate record of receipts and expenditures and manage IMAC bank accounts. · Solicit corporate sponsorship funds for the IMAC. · Pay IMAC expenses incurred on behalf of the IMAC. · Produce monthly financial reports to all member schools. · Prepare a proposed annual budget for the following school year. · File all IMAC Tax returns, including Form 990 and all 1099\. Inventory Control Responsibilities · Order, store and deliver all IMAC Conference Championship trophies. · Order, store and deliver all IMAC Conference Championship tee shirts. · Order, store and deliver all Athlete of the Month plaques. · Order, store and deliver all Player of the Year Awards. · Order, store and deliver all AC and ACHM Certificates. · Store the IMAC\-branded Canopy and two (2\) banners Social Media and Public Relations Responsibilities · Maintenance of the IMAC website. · Maintenance of the IMAC X account. · Maintenance of any other social media platform, as directed. Event Management · Assist with the production of the annual IMAC Leadership Workshop. · Attend IMAC Conference championship meets. · Present IMAC Championship awards (trophy, tee shirts) when decided. · Work with all constituents to recognize, educate and empower all IMAC coaches Any other duties assigned by the IMAC Governing Board or Athletic Directors. EXECUTIVE SECRETARY MINIMUM QUALIFICATIONS · Must reside in the Minneapolis/St. Paul metro area · College degree · Must have background in athletics and/or athletic administration · Budgeting, financial and fundraising experience · Understanding of MSHSL operations, rules and regulations · Experience in coordinating all social media platforms Salary range: $15,000 \- $18,000 per year Pay: $15,000\.00 \- $18,000\.00 per year Work Location: Remote