Executive Assistant to the Founder & CEO

Overview We are seeking an energetic and highly organized Executive Assistant to support the Founder \& CEO of our dynamic organization. This pivotal role offers the opportunity to work closely with senior leadership, ensuring seamless daily operations and strategic initiatives. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional administrative skills, proactive problem\-solving, and a passion for facilitating executive success. Your contributions will empower our leadership team to focus on high\-impact projects while you manage essential administrative functions with enthusiasm and precision. Responsibilities Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements with meticulous attention to detail. Serve as the primary point of contact for internal and external communications, demonstrating professional phone etiquette and handling confidential information with integrity. Organize and support a variety of events, including meetings, conferences, and company functions, ensuring all logistics are flawlessly executed. Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents using productivity software such as Microsoft Office and Google Workspace. Oversee office management tasks including filing, data entry, supply procurement, and maintaining organized records to ensure operational efficiency. Facilitate project coordination across departments by tracking deadlines, managing documentation in project management tools, and supporting collaborative efforts with C\-suite executives. Handle bookkeeping duties using QuickBooks or similar software, including invoicing, expense tracking, and financial record keeping. Coordinate business travel arrangements and accommodations for the executive team while managing itineraries for maximum productivity. Support internal communication initiatives by preparing agendas, taking meeting minutes, and ensuring follow\-up on action items. Utilize video conferencing software to facilitate remote meetings seamlessly across multiple platforms. Qualifications Proven experience as an executive assistant or personal assistant supporting C\-suite executives in a fast\-paced environment. Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously. Excellent written and verbal communication skills paired with professional phone etiquette. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), Microsoft Outlook Calendar, DocuSign, and video conferencing tools such as Zoom or Teams. Experience with office management tasks including filing systems, data entry, clerical duties, and front desk responsibilities. Familiarity with bookkeeping software like QuickBooks along with basic accounting principles for managing invoices and expenses. Ability to handle confidential information discreetly while maintaining professionalism at all times. Strong technical proficiency in productivity software and multi\-line phone systems to ensure smooth daily operations. Exceptional attention to detail in proofreading documents and transcribing audio or video recordings accurately. Join us as an Executive Assistant to the Founder \& CEO if you are passionate about supporting leadership excellence through proactive organization and effective communication! This paid position offers a rewarding opportunity to develop your career within a vibrant organization committed to excellence at every level. Pay: $71,451\.09 \- $78,861\.59 per year Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Vision insurance Application Question(s): Have you directly managed an executive’s calendar and inbox? Briefly describe your responsibilities. What process do you use to track commitments and follow up without repeated reminders? 3\. Which task management and CRM platforms have you used? Can you consistently work during the agreed Central Time schedule? Are you willing to complete a short calendar, email, and follow\-up exercise? Experience: Operations management: 2 years (Required) Language: English (Required) Shift availability: Day Shift (Required) Night Shift (Preferred) Willingness to travel: 25% (Required) Work Location: Remote