Personal Assistant

Job Summary We are seeking an energetic and highly organized Personal Assistant to provide administrative support to a small property management business, and a medical education start\-up company to ensure the smooth operation of daily activities. This role offers an exciting opportunity to help bring a business to life, manage schedules and confidential information, and facilitate seamless communication. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, knowledge in the medical field, and a proactive attitude to help the owner stay focused on strategic priorities while handling a diverse range of administrative tasks. Responsibilities Manage and coordinate calendars, including scheduling meetings, appointments, emails, and occasional business travel arrangements with precision and efficiency. Assist setting up the business including bank accounts, payroll, initial hires. Provide administrative support by proofreading documents, and handling correspondence with professionalism. Organize and plan events and meetings, ensuring all logistics are handled smoothly. Office management duties such as filing, data entry, and maintaining records. Facilitate communication by drafting emails, memos, and presentations using Microsoft Office Suite and productivity software. Set up and handle bookkeeping tasks using QuickBooks or similar accounting tools to assist with invoicing, expense tracking, and financial documentation. Coordinate project activities by supporting project management efforts, tracking deadlines, and ensuring timely completion of deliverables. Maintain confidentiality when managing sensitive information and handle phone etiquette professionally during all interactions. Use video conferencing software for remote meetings and ensure all technical aspects are functioning correctly for seamless communication. Proven experience as a Personal Assistant or Executive Assistant. Exceptional organizational skills with the ability to prioritize tasks effectively. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar management, and productivity tools such as DocuSign. Experience with event planning, business travel arrangements, and project coordination. Strong written communication skills including proofreading and transcription abilities. Comfortable operating in the medical field with proficiency in medical terminology. Technical proficiency in video conferencing software and other digital collaboration tools. Knowledge of bookkeeping software like QuickBooks for basic financial tasks. Excellent phone etiquette and ability to handle confidential information discreetly. Ability to work collaboratively with doctors, residents, patients, and other team members while demonstrating high levels of professionalism. Join us as a vital part of our team where your organizational prowess will empower our mission to succeed! This paid position offers a dynamic environment where your skills in administration, project coordination, and communication will shine—helping us achieve our goals efficiently while advancing your career in a supportive setting. Pay: $22\.00 \- $28\.00 per hour Benefits: Flexible schedule * Professional development assistance Work Location: Hybrid remote in Pocatello, ID 83202