Administrative Assistant

Job Overview We are seeking a motivated, highly organized, and technology\-savvy Administrative Assistant to provide administrative and operational support to executive leadership and the organization. This position plays an important role in maintaining efficient day\-to\-day office operations, coordinating schedules and communications, supporting technology needs, and providing exceptional service to internal and external stakeholders. The ideal candidate is detail\-oriented, professional, dependable, and comfortable managing multiple priorities. This individual should demonstrate strong communication skills, sound judgment, discretion, and the ability to anticipate needs and take initiative in a fast\-paced environment. Schedule Hours: 30–40 hours per week Schedule: Monday–Friday Flexible schedule available Essential Duties \& Responsibilities Assist with front desk operations, including greeting visitors and directing inquiries appropriately. Provide administrative support to executive leadership and assist with daily organizational priorities. Manage calendars, schedule appointments and meetings, and assist with meeting coordination. Draft, proofread, and distribute professional emails, correspondence, notices, reports, and other communications. Serve as a first point of contact for visitors, callers, employees, and external stakeholders. Maintain organized electronic and physical filing systems and ensure records remain accurate and current. Perform data entry and maintain information within organizational databases and software systems. Assist with website updates, e\-blast communications, databases, and other digital platforms when needed. Provide general technology support, including troubleshooting common computer, printer, software, and office equipment issues. Support virtual meetings and technology platforms, including Zoom and Microsoft Teams. Assist with ordering office supplies and maintaining appropriate inventory. Coordinate with team members to support efficient workflow and communication throughout the organization. Track deadlines, assignments, and follow\-up items to help ensure timely completion. Anticipate scheduling, administrative, and logistical needs and proactively assist in resolving issues. Handle confidential and sensitive information with professionalism and discretion. Assist with special projects and organizational initiatives as assigned. Perform additional duties as necessary to support executive leadership and organizational operations. Core Skills \& Qualifications Organization \& Time Management Exceptional organizational and time\-management skills. Ability to prioritize responsibilities and manage competing deadlines. Strong scheduling and calendar\-management abilities. Ability to manage multiple assignments and projects simultaneously. Communication Excellent written and verbal communication skills. Ability to prepare professional emails, correspondence, reports, and other materials. Comfortable communicating with executive leadership, employees, customers, vendors, and external stakeholders. Technology Strong proficiency with Microsoft Office Suite and/or Google Workspace. Familiarity with Zoom, Microsoft Teams, and similar platforms. Comfortable working with websites, e\-blast platforms, databases, and other digital systems. Ability to troubleshoot basic computer, printer, and office technology issues. Ability to quickly learn new software, CRM systems, databases, and project\-management platforms. Discretion \& Confidentiality Ability to appropriately handle confidential and sensitive information. Demonstrates sound judgment and discretion. Maintains professionalism in all interactions. Problem Solving \& Initiative Ability to anticipate needs and potential challenges. Takes initiative to resolve scheduling, administrative, technology, and logistical issues. Resourceful and comfortable working independently. Attention to Detail High degree of accuracy when managing schedules, records, data, and communications. Strong proofreading and quality\-control skills. Consistent follow\-through on assignments and deadlines. Interpersonal Skills Professional and approachable demeanor. Strong customer\-service skills. Ability to build positive relationships with executive leadership, employees, customers, and external stakeholders. Collaborative and team\-oriented. Flexibility \& Adaptability Comfortable working in a fast\-paced and evolving environment. Ability to adjust priorities as organizational needs change. Willingness to assist outside of traditional responsibilities when necessary. What We Offer Flexible scheduling to accommodate school, family, and other commitments. Supportive and team\-oriented work environment. Experience supporting executive leadership and organizational operations. Pay: From $25\.00 per hour Benefits: Flexible schedule Education: Bachelor's (Required) Location: Hilton Head Island, SC 29928 (Required) Work Location: In person