Part-Time Accounting & Administrative Coordinator

Part\-Time Accounting \& Administrative Coordinator Anderson Brothers Design \& Supply Location: Seal Beach/Cypress, California Job Type: Part\-time, in\-office Schedule: Approximately 20–24 hours per week About Us Anderson Brothers Design \& Supply (ABDS) is a full\-service product development, sourcing, production, and fulfillment company. We work with established brands and organizations to create custom apparel, accessories, promotional merchandise, and large\-scale product programs. We are seeking an experienced and highly organized Part\-Time Accounting \& Administrative Coordinator to support our Accounting Manager and provide dependable in\-office coverage. This position is ideal for someone with practical bookkeeping and accounting\-support experience who enjoys working with financial details, customer accounts, payroll records, and administrative processes. This is not a receptionist position. The successful candidate must be comfortable working with accounting transactions, confidential employee information, customer collections, and detailed recordkeeping. Primary ResponsibilitiesAccounts Receivable and Customer Payments Prepare and send customer deposit requests. Follow up on outstanding deposits and customer balances. Send routine collection emails and customer statements. Maintain accurate notes regarding payment status and customer follow\-up. Assist with recording and organizing check deposits. Match Anderson Print Co. QuickBooks deposits to corresponding ABDS invoice payments. Research routine payment discrepancies and escalate unresolved issues. Support the Accounting Manager with payment applications and account reconciliation. Accounts Payable and Vendor Support Prepare daily vendor prepayment requests for review and approval. Assist with vendor documentation and account maintenance. Organize vendor statements, invoices, and supporting records. Follow up internally regarding missing invoices, approvals, or payment information. Help maintain accurate vendor contact and payment records. Assist with vendor credit applications, W\-9s, and banking forms. Payroll and Employee Administration Review and reconcile employee timecards. Track sick time, vacation balances, and other paid time off. Assist with employee onboarding, maintenance, and termination paperwork. Support benefits administration and employee documentation. Assist with W\-2 distribution and other payroll\-related records. Maintain confidential and organized employee files. Help ensure payroll information is complete and submitted on time. Billing and Administrative Support Prepare routine 3PL and fulfillment invoices. Maintain executed 3PL contracts, pricing documents, and customer files. Assist with preparing contracts using approved company templates. Maintain organized digital accounting and compliance records. Assist with business licenses, registrations, W\-9s, and other company documentation. Provide in\-office administrative support to the Accounting Manager on remote\-work days. Assist with special accounting, payroll, and administrative projects as assigned. Qualifications Minimum of two years of bookkeeping, accounting\-assistant, payroll\-support, or office\-accounting experience. Working knowledge of accounts receivable and accounts payable processes. Experience with customer invoicing, payment follow\-up, deposits, and account reconciliation. Experience handling payroll information and confidential employee records. Proficiency in QuickBooks is required. NetSuite experience is strongly preferred but not required. ADP or other payroll\-system experience is preferred. Proficiency in Microsoft Excel, Outlook, and general office software. Strong written communication and professional email skills. Excellent attention to detail and follow\-through. Ability to manage multiple deadlines and shifting priorities. Ability to work independently while knowing when to escalate an issue. High level of professionalism, discretion, and confidentiality. Preferred Experience Experience supporting more than one business entity. Experience with NetSuite, QuickBooks, ADP TotalSource, Bill.com, Shopify, Versapay, or similar business systems. Familiarity with inventory, manufacturing, wholesale, apparel, fulfillment, or 3PL operations. Experience preparing customer statements and conducting professional collection follow\-up. Experience assisting with employee onboarding and benefits administration. What Success Looks Like The successful candidate will: Keep routine accounting and administrative tasks moving without repeated follow\-up. Maintain accurate, complete, and organized records. Communicate professionally with customers, vendors, and employees. Identify discrepancies and bring them to the Accounting Manager’s attention. Provide reliable in\-office support so the Accounting Manager can remain focused on financial reporting, cash management, NetSuite administration, and higher\-level accounting responsibilities. Schedule and Work Location This is a part\-time, in\-office position requiring approximately 20–24 hours per week. The schedule will be coordinated with the Accounting Manager and will primarily provide coverage on designated remote\-work days. This position is not currently structured as a remote role. Authorization and Internal Controls This position will assist with preparing transactions, maintaining documentation, reconciling information, and following up on routine items. Final approval for vendor payments, payroll, banking changes, customer credit decisions, and other financial authorizations will remain with management. How to Apply Please submit your résumé along with a brief summary of your experience with: QuickBooks Accounts receivable and accounts payable Customer collections Payroll or employee administration NetSuite, ADP, or similar business systems Anderson Brothers Design \& Supply is an equal opportunity employer. Employment decisions are based on qualifications, experience, and the needs of the business. Pay: $25\.00 \- $30\.00 per hour Expected hours: 20\.0 – 24\.0 per week Work Location: In person